Purchasing Officer

Key Responsibilities

• Source, evaluate, and negotiate with suppliers to secure quality materials, supplies, and services at competitive prices.

• Prepare, process, and monitor Purchase Orders (POs) and other procurement documents.

• Ensure timely procurement and delivery of required items based on operational needs.

• Maintain updated supplier records, price lists, quotations, and procurement files.

• Coordinate with warehouse and operations teams regarding inventory levels, replenishment, and item requirements.

• Conduct supplier screening and performance evaluation based on quality, delivery timeliness, pricing stability, and service capability.

• Build and maintain long-term supplier relationships, including price agreements, discount negotiations, and framework arrangements.

• Handle procurement-related concerns such as price discrepancies, delivery delays, incorrect specifications, out-of-stock items, and missing documents.

• Review and verify the completeness and accuracy of quotations, delivery receipts, invoices, billing statements, and contracts.

• Coordinate with the Finance Department for invoice follow-up, reconciliation, and payment processing.

• Monitor procurement costs and recommend cost-saving strategies such as price comparisons, alternative materials, and bulk purchase options.

• Ensure that all procurement activities are compliant with company policies, SOPs, and audit requirements.

• Assist in creating and maintaining product and material codes (SKUs) for proper tracking and system accuracy.

• Support budget planning by providing procurement cost forecasts and price trend analysis.

• Participate in process improvements and system enhancement initiatives, including procurement and inventory systems such as Odoo.

• Perform other purchasing-related duties as assigned.

• Familiarity with Construction and IT materials is an advantage.

  Qualifications

• At least 1–2 years of relevant experience in purchasing or procurement

• Must have experience in comparing at least three (3) suppliers for each purchase requirement

• Preferably with a background in procurement of construction and telecommunications materials

• Strong knowledge of supplier sourcing, negotiation, and cost analysis

• Familiar with purchase orders, quotations, invoices, delivery receipts, and other procurement documents

• Proficient in Microsoft Office; experience in Odoo or a similar ERP system is an advantage

• Detail-oriented, organized, and able to manage multiple tasks efficiently