Purchasing Officer

Work Arrangement: Hybrid — First month onsite, transitioning to a hybrid setup thereafter (3 days onsite and 2 days work from home per week)
Work Shift: Day Shift
Work Location: Makati, Metro Manila

Role Purpose
Responsible for providing day-to-day support to ensure efficient supply of goods and services required by the operations. This role is also accountable for ERP end user training and adherence to the relevant Client's policies, processes and procedures.

Responsibilities and Tasks
Health, Safety, Environment and Community

• Active participation in the establishment of a health and safety culture.

• Undertake all work in a safe and efficient manner, in accordance with statutory requirements and Client's policies & procedures.

• Comply with all health and safety, environmental and regulatory policies relating to the project and ensure a safe working environment.

• Ensureallhealth,safetyandenvironmentalincidentsarereported.

Technical/Functional/Role

• Optimising Client’s purchasing function to deliver the maximum cost savings.
• Address all procure-to-pay matters, including process and procedural efficiency that affects purchasing.
• Collaborate with the business and end users to ensure purchasing is efficient and optimise business requirements.
• Collaborate with the Category Management Team on establishing desired contracts and maintaining good supplier relationships.
• Provide training and support to the operations and end users on the purchasing processes and procedures.
• Promote the use of approved vendors and contracts and ensure all spending is in line with policies and procedures.
• Ensure all SAP Info-Records (Master Data) are appropriately created and maintained.
• Convert PRs to POs, ensuring all purchase orders are created in line with business expectations and are compliant with Client's processes and procedures.
• Maintain and resolve Goods Receipt Invoice Receipting in SAP – GRIR.
• Liaise with the Finance team to ensure GR IR account is cleared in SAP and that goods and invoices in transit are accounted for correctly.
• Ensure compliance with all relevant Client's processes and procedures.
• Ensure compliance with budget and expenditure protocols and procedures.
• Negotiate and deliver savings in non-contract spend.
• Expedite overdue goods and services.
• Where practical, direct all purchasing to established vendors
• Support the Client's Supply Chain Leaders as required.

Financial/Budget

• Manage relevant expenditure.
• Ensure compliance with budget and expenditure protocols and procedures.
• Process purchase requisitions and review invoices against scope of work.

Leadership and Team

• Ensure effective working relationships are built and maintained with other departments and stakeholders, both internal and external
• Contribute as a member of the Client's team to establishing our desired organisational culture.
• Support and coach team members, managers and employees.Financial/Budget

REQUIRED QUALIFICATIONS/EXPERIENCE

Experience

• Minimum 5 years’ experience in Purchasing, ideally in a mining/construction environment.
• Experience in managing purchasing transactions within SAP HANA S4 (Public Cloud), or similar ERP Systems.
• Broad understanding of the Procurement cycle.
• Proven Procure to Pay (P-P) experience.
• Strong commercial acumen and analytical skills.
• Demonstrated ability to develop effective relationships with key suppliers and stakeholders.

ROLE COMPETENCIES

Core Skill Competencies

• Good communications skill.
• Excellent interpersonal skills.
• Report writing skills with strong attention to detail.
• Advanced computer literacy skills – SAP, MS Office, internet-based applications
• A high level of professional judgement and discretion.
• Advanced time management, planning and organisational skills with the ability to manage multiple priorities to meet deadlines.
• Ability to manage confidential and sensitive matters appropriately.
• Ability to work autonomously and well within a team.