Purchasing Officer

About the role

The Purchasing Officer is responsible for the timely and cost-effective procurement of raw materials, packaging materials, production supplies, spare parts, maintenance items, and other goods and services required for the continuous operation of the tissue manufacturing plant. The position is responsible for sourcing qualified suppliers, requesting and evaluating quotations, negotiating prices and commercial terms, preparing purchase orders, monitoring deliveries, maintaining purchasing records, and coordinating closely with Production, Warehouse, Quality Assurance, Engineering/Maintenance, Finance, and other departments. The Purchasing Officer ensures that materials are purchased at the right quality, quantity, price, and delivery schedule while maintaining good supplier relationships and supporting the company's cost-reduction and inventory objectives.

Key responsibilities

• Receive and review approved Purchase Requisitions (PRs) from various departments and source and purchase raw materials, packaging materials, consumables, spare parts, office supplies, and other required goods and services
• Prepare and process Purchase Orders (POs) accurately and within the required lead time, verifying specifications, quantities, prices, payment terms, delivery schedules, and other commercial conditions
• Coordinate the timely procurement of materials essential to tissue production including virgin pulp, recycled fiber, tissue-grade paper, chemicals, process additives, and packaging materials
• Monitor supplier lead times and coordinate purchasing schedules with Production Planning and Warehouse to prevent material shortages and production interruptions
• Identify and develop potential local and international suppliers, request quotations, compare supplier quotations based on price, quality, lead time, payment terms, capacity, and reliability
• Conduct supplier canvassing and market research, assist in supplier accreditation and evaluation, and maintain an updated database of approved suppliers
• Negotiate competitive prices, payment terms, discounts, minimum order quantities, and delivery conditions with suppliers
• Monitor outstanding POs and supplier acknowledgments, follow up regularly with suppliers regarding production and delivery status, and coordinate with Warehouse regarding incoming deliveries
• Coordinate with Production Planning and Warehouse to maintain sufficient inventory levels, monitor critical and fast-moving materials, and immediately communicate potential material shortages that may affect production
• Coordinate with Quality Assurance/Quality Control regarding supplier specifications and material requirements, request samples and technical documents, and monitor supplier compliance with agreed specifications

About you

• Bachelor's degree in Supply Chain Management, Business Administration, Management, Industrial Engineering, or a related field
• Preferably 2–3 years of experience in Purchasing, Procurement, Supply Chain, or Materials Management
• Experience in a manufacturing environment is preferred
• Experience in paper, tissue, packaging, FMCG, chemical, or other process manufacturing industries is an advantage
• Strong knowledge of purchasing and procurement processes, supplier sourcing and evaluation, and price and quotation comparison
• Strong negotiation and communication skills with analytical and numerical ability
• Excellent attention to detail with good organizational and time-management skills
• Knowledge of ERP/MRP systems such as SAP is an advantage
• Advanced or intermediate Microsoft Excel skills
• Ability to coordinate effectively with Production, Warehouse, QA/QC, Engineering, Finance, and Management