Purchasing Officer

We are looking for an experienced and detail-oriented Purchasing Officer to manage the company’s procurement activities and ensure the timely and cost-effective acquisition of materials, equipment, supplies, and services. The position will be responsible for supplier sourcing and coordination, quotation evaluation, purchase order processing, delivery monitoring, and maintaining effective supplier relationships.

The ideal candidate should have strong knowledge of purchasing and procurement processes, excellent negotiation and coordination skills, and preferably experience in an electronics or manufacturing environment.

Key Responsibilities

• Manage the end-to-end purchasing process, from receiving purchase requisitions to supplier selection, purchase order issuance, and delivery.
• Source and evaluate local and international suppliers based on price, quality, lead time, reliability, and service.
• Request, collect, and compare supplier quotations to ensure competitive pricing and favorable purchasing terms.
• Negotiate with suppliers regarding pricing, payment terms, delivery schedules, minimum order quantities, and other commercial conditions.
• Prepare and process Purchase Orders (POs) and ensure accuracy of specifications, quantities, prices, and delivery requirements.
• Coordinate with suppliers to confirm orders, production schedules, delivery dates, and other requirements.
• Monitor outstanding purchase orders and follow up with suppliers to ensure on-time delivery.
• Coordinate with Warehouse, Production, Engineering, Finance, Accounting, and other departments regarding material and purchasing requirements.
• Ensure that purchased materials, equipment, and supplies meet the required specifications, quality standards, and quantity.
• Resolve purchasing-related concerns, including delivery delays, shortages, incorrect items, quality issues, and discrepancies.
• Maintain accurate and organized purchasing records, including purchase orders, quotations, supplier documents, and related correspondence.
• Develop and maintain an updated supplier database and support supplier evaluation and performance monitoring.
• Monitor market conditions, supplier pricing, and availability of critical materials to support effective purchasing decisions.
• Identify opportunities for cost reduction, process improvement, and improved purchasing efficiency.
• Prepare regular purchasing reports, supplier performance reports, and other procurement-related reports for management.
• Ensure that purchasing activities are conducted in accordance with company policies, procedures, approval requirements, and internal controls.
• Support internal and external audit requirements by maintaining complete and properly organized purchasing documentation.

Qualifications

• Bachelor’s degree in Business Administration, Supply Chain Management, Logistics, Purchasing/Procurement, or a related field.
• At least 3–5 years of relevant experience in purchasing or procurement, preferably in a manufacturing or electronics company.
• Strong knowledge of purchasing and procurement processes.
• Experience in sourcing and negotiating with local and international suppliers.
• Strong negotiation, analytical, and problem-solving skills.
• Excellent communication and supplier coordination skills.
• Strong attention to detail and ability to manage multiple purchase orders and deadlines.
• Proficient in Microsoft Office, particularly Excel.
• Ability to analyze quotations, pricing, lead times, and other purchasing information.
• Experience purchasing raw materials, electronic components, production supplies, machinery, equipment, and other manufacturing-related items.
• Familiarity with ERP or purchasing management systems.