Purchasing Officer

KEY RESPONSIBILITIES

1. Purchasing and Procurement

• Receive, review, and process approved Purchase Requisitions (PRs), Purchase Requests, and other procurement documents.
• Source and identify qualified suppliers for materials, equipment, tools, and services.
• Request and compare quotations from different suppliers based on price, quality, specifications, lead time, payment terms, and availability.
• Prepare and process Purchase Orders (POs) and other purchasing documents for approval.
• Negotiate with suppliers regarding pricing, delivery schedules, payment terms, warranties, and other commercial conditions within authorized limits.
• Ensure that purchased materials and equipment conform to approved specifications and project requirements.
• Monitor the procurement status of pending orders and follow up with suppliers to ensure timely delivery.

2. Supplier Management

• Develop and maintain a database of accredited and potential suppliers.
• Evaluate suppliers based on price competitiveness, product quality, delivery performance, responsiveness, and reliability.
• Coordinate with suppliers regarding quotations, orders, delivery schedules, documentation, and discrepancies.
• Assist in supplier accreditation and evaluation processes.
• Maintain professional and ethical relationships with suppliers and ensure compliance with the Company's procurement policies.

3. Project and Operations Support

• Coordinate with Project Engineers, Project Managers, Warehouse, Engineering, and other concerned departments regarding material requirements.
• Verify technical specifications, quantities, required delivery dates, and project locations before processing purchase requests.
• Prioritize urgent and critical project requirements while ensuring proper approvals and documentation.
• Monitor long-lead materials and critical equipment to prevent project delays.
• Coordinate with logistics, warehouse, and project teams regarding delivery schedules and receiving arrangements.

4. Cost and Quality Control

• Conduct price canvassing and market checking to ensure competitive procurement.
• Maintain accurate records of quotations, comparisons, purchase orders, and supplier transactions.
• Identify opportunities for cost savings without compromising quality and project requirements.
• Ensure that changes in price, quantity, specifications, or terms are properly documented and approved before implementation.
• Report significant price changes, supplier issues, delays, or procurement risks to the immediate supervisor.

5. Documentation and Compliance

• Ensure that all purchasing transactions are supported by complete and approved documents.
• Maintain organized records of Purchase Requests, canvass sheets, quotations, Purchase Orders, supplier documents, delivery receipts, and other relevant procurement records.
• Coordinate with Accounting regarding supplier invoices, billing documents, and payment requirements.
• Ensure that supplier billing corresponds with approved Purchase Orders/Job Orders and actual delivered goods or completed services.
• Assist in resolving discrepancies involving deliveries, invoices, quantities, prices, and specifications.

6. Inventory and Delivery Coordination

• Coordinate with the Warehouse Department regarding expected deliveries and material requirements.
• Monitor delivery schedules and follow up on delayed or incomplete deliveries.
• Assist in verifying discrepancies between ordered and delivered quantities or specifications.
• Coordinate the return, replacement, or correction of defective, damaged, or incorrect materials.

7. Reporting

• Prepare regular purchasing reports, including:
• Pending Purchase Requests
• Purchase Orders issued
• Supplier quotations and price comparisons
• Delivery status
• Outstanding procurement requirements
• Cost savings and price movements
• Supplier performance
• Provide timely updates to management regarding critical procurement concerns and project requirements.

QUALIFICATIONS

• Bachelor's degree in Business Administration, Supply Chain Management, Purchasing/Procurement, Engineering, Accounting, or a related field.
• At least 2–3 years of relevant experience in purchasing, procurement, or supply chain, preferably in construction, engineering, solar, renewable energy, or a related industry.
• Experience in purchasing construction materials, electrical materials, solar equipment, tools, and project-related supplies is an advantage.
• Knowledge of procurement processes, supplier management, price negotiation, and purchasing documentation.
• Proficient in Microsoft Office, particularly Excel and Word.
• Experience with ERP, inventory, procurement, or accounting systems is an advantage.
• Good understanding of specifications, quantities, pricing, and delivery requirements.
• Strong communication, negotiation, coordination, and organizational skills.
• High attention to detail and accuracy.
• Ability to manage multiple procurement requests and meet deadlines

Pay: Php25,000.00 - Php30,000.00 per month

Benefits:

• Company events
• Health insurance
• Opportunities for promotion
• Promotion to permanent employee

Work Location: In person