Purchasing Officer

The Procurement Officer / Buyer handles daily purchasing requirements by processing approved requisitions into purchase orders, sourcing quotations, coordinating with suppliers, and ensuring timely delivery of materials and services. The role focuses on efficient procurement execution, operational support, and compliance with company policies while serving as the main contact for routine purchasing concerns.

Main Responsibilities:

• Convert approved purchase requisitions into purchase orders accurately and on time
• Manage routine buying, spot buying, and urgent plant requirements for materials & services
• Issue request for quotation (RFQs), collect quotations, prepare commercial comparisons, and recommend the best-value option
• Follow up proactively with suppliers on order acknowledgement, delivery dates, shipping documents, and pending issues
• Coordinate with Operations, Maintenance, Engineering, Warehouse, Finance, QA, and requestors to clarify requirements and resolve issues promptly
• Maintain complete, accurate, and audit-ready purchasing records such as quotations, PO terms, and supplier confirmations, and other records as necessary
• Monitor open PRs, open POs, delayed and non-conforming deliveries, and invoice or goods-receipt mismatches, and escalate risks and issues in a timely manner
• Validate supplier qualification, legitimacy, and compliance with accreditation requirements, ensuring records are complete and valid
• Identify potential alternate suppliers and cost saving opportunities for all requirements
• Comply with procurement procedures, approval limits, and documentation standards
• Participate in team improvement initiatives to enhance buying responsiveness, transaction quality, and stakeholder service
• Collaborate with internal departments to understand purchasing needs and support demand planning, and flag potential inventory risks relevant to operations

Minimum Qualifications:

• Must be a graduate of Bachelor’s degree in Engineering, Supply Chain Management, Business Administration, Commerce, or related field
• Procurement certification (e.g., CIPS/PSSCM) and ERP/logistics training are an advantage
• At least 2 years of experience in procurement, purchasing, or supply chain
• Preferably with background in manufacturing or project-based industries
• Experience in PR-to-PO process, RFQ preparation, quotation evaluation, and supplier coordination
• Knowledge of ERP systems (preferably INFOR; SAP/Oracle/Ariba/Coupa also acceptable)
• Familiarity with vendor accreditation and compliance requirements
• Good communication skills and stakeholder management
• Must be willing to work at BGC, Taguig City