Purchasing Officer

The Purchasing Officer is responsible for managing the company’s purchasing activities, ensuring that raw materials, packaging materials, supplies, spare parts, equipment, and other required items are procured on time, at the right quantity, quality, and cost. The position coordinates with suppliers and internal departments to ensure uninterrupted operations and proper inventory levels.

Key Responsibilities

• Receive and review purchase requests from different departments.
• Source and evaluate suppliers based on price, quality, availability, and reliability.
• Request and compare quotations from suppliers.
• Negotiate prices, payment terms, delivery schedules, and other purchasing conditions.
• Prepare and process Purchase Orders (POs) and other purchasing documents.
• Monitor the status of orders and ensure timely delivery.
• Coordinate with suppliers regarding order confirmations, deliveries, shortages, and discrepancies.
• Verify delivered items against Purchase Orders and delivery documents.
• Coordinate with Warehouse, Accounting, Production, Maintenance, QA, and other departments regarding purchasing requirements.
• Maintain an updated list of accredited and active suppliers.
• Develop and maintain good supplier relationships.
• Monitor market prices and identify cost-saving opportunities.
• Ensure purchased materials meet company specifications and quality requirements.
• Assist in maintaining proper inventory levels and avoiding stock-outs or overstocking.
• Maintain complete and organized purchasing records, quotations, POs, and supplier documents.
• Assist in supplier evaluation and performance monitoring.
• Ensure purchasing activities comply with company policies, approval procedures, and budget requirements.
• Perform other purchasing-related duties as assigned.

Qualifications

• Bachelor’s degree in Business Administration, Supply Chain Management, Purchasing/Procurement, Accounting, or a related field.
• With at least 1–2 years of experience in purchasing, procurement, or supply chain, preferably in a manufacturing or food manufacturing company.
• Knowledge of purchasing procedures, supplier sourcing, quotation comparison, and inventory management.
• Strong negotiation and communication skills.
• Good analytical and decision-making skills.
• Proficient in Microsoft Office, particularly Excel.
• Highly organized, detail-oriented, and able to manage multiple purchasing requests.
• Ability to work under pressure and meet deadlines.
• Honest, reliable, and trustworthy, especially in handling purchasing transactions and supplier dealings.
• Willing to coordinate with suppliers and conduct field visits when necessary.
• Knowledge of ERP or purchasing/inventory management systems is an advantage.
• Experience in purchasing raw materials, packaging materials, spare parts, and production supplies is highly preferred.
• Willing to work in Binugao, Toril, Davao City.

Pay: Php18,000.00 - Php20,000.00 per month

Work Location: In person