Purchasing Officer

About the role

This role involves managing the complete purchasing cycle for an operational team, from receiving purchase requests through to payment processing and supplier management.

Key responsibilities

• Receive purchase requests from various departments and issue daily Purchase Orders (POs)
• Track order status, follow up with suppliers, and confirm delivery schedules to ensure on-time delivery
• Handle urgent on-site issues, such as damaged goods, incorrect specifications, or coordinating with technicians for maintenance
• Act as the primary contact for operational teams (Kitchen/Bar/Ops) to handle initial inquiries and problems before escalating to the manager
• Follow up on billing documents from suppliers and accurately reconcile invoices within the system
• Prepare and submit payment approval requests in alignment with the payment cycles
• Source vendors and compare prices (at least 3 quotes) for out-of-contract items or spot buys
• Monitor and update the daily market prices of fresh produce and raw materials
• Verify on-hand stock levels with the Store/Bar teams before issuing POs to filter orders and prevent overstocking
• Update and maintain accurate price lists and supplier contact information in the purchasing system