Purchasing Officer

Position Overview:

Ensuring our production operations run smoothly and efficiently.  You will assist in Supply Chain Management & Purchasing of E&E Manufacturing Industry of production activities, contributing to our commitment to quality and timely delivery.

Key Responsibilities:

• Procure Goods and Services: Manage the end-to-end purchasing process for materials, goods, and services required by the organization, ensuring timely and cost-effective delivery.
• Supplier Management: Source, evaluate, and select suppliers/vendors, building and maintaining strong relationships to ensure quality, reliability, and cost competitiveness.
• Price Negotiation: Negotiate pricing, payment terms, and delivery schedules to achieve the best value for the company while ensuring quality standards are met.
• Inventory Control: Monitor inventory levels to ensure optimal stock and timely reorder of goods to prevent shortages and production delays.
• Purchase Order Management: Prepare, process, and track purchase orders (POs) and ensure all orders comply with organizational policies and procedures.
• Contract Management: Assist in the development and management of vendor contracts, ensuring all terms and conditions are followed and resolving any issues as they arise.
• Cost Control & Budget Management: Work within allocated budgets and recommend cost-saving initiatives or process improvements in purchasing to enhance financial efficiency.
• Compliance and Quality Assurance: Ensure compliance with internal procurement policies, as well as external regulations and industry standards. Verify that all purchased goods meet quality specifications.
• Reporting & Documentation: Maintain accurate and detailed records of all purchasing transactions, generate reports on procurement activities, inventory levels, and supplier performance.
• Problem Resolution: Address and resolve any procurement-related issues, such as late deliveries, defective goods, or invoice discrepancies, in collaboration with internal teams and suppliers.
• Cross-Department Collaboration: Work closely with other departments (e.g., Finance, Operations, Production) to align purchasing decisions with operational needs and strategic goals.

Qualifications:

• Diploma or Bachelor’s degree in Supply Chain Management, Business, or a related field is preferred.
• Preferably 1-2 years working experience in MNC of Purchasing/Procurement Department.
• Strong analytical and organizational skills.
• Excellent communication and interpersonal abilities.
• Proficient in Microsoft Office Suite (especially Excel).
• A proactive attitude and a willingness to learn.
• Working experience in Supply Chain Management & Purchasing of E&E manufacturing industry would be an added advantage.