Purchasing Officer

Objectives

1. Manage and process purchase requisition to meet requesters' demand effectively.

2. Engage in supplier sourcing, selecting and negotiating to constantly strive for competitive price for all purchases related to tooling.

3. Evaluates suppliers' capacity and ability to meet company's requirements and assure supply continuity.

Principal duties

1. Supplier development and management

1.1. Supplier sourcing and selecting to meet requesters' requirement and specification

1.2. Negotiating for competitive price and ensure all necessary term and condiiton are clearly indicated in the quotation

1.3. Ensure new suppliers are registered and update into system accurately

1.4. Ensure supplier compliance with site and company requirements for health, environment and safety

1.5. Ensure supplier to provide and update the quality documents as required under ISO procedure; where applicable.

2. RFQ processing

2.1. Review the requisition and request quotation from potential supplier

2.2. Understand and discuss with requester on thier requriement and specification

2.3. Source and develop new supplier when necessary

2.4. Arrange technical discussion and site visit with supplier & requester when required

2.5. Review the offer and negotiating for competitive price

3. Purchase requisition processing

3.1. Review and ensure purchase requisition is completed with necessary details and obtained authorised approval before proceed for PO issuance

3.2. Procuring goods at the right quality, quantity and at optimized cost

3.3. Ensure Purchase Order is processed effecively and enter into system acurately

3.4. Forward PO to supplier upon obtain management approval

3.5. Ensure suppliers' acknowledgement and deliver on time.

4. Delivery and inventory control

4.1. Communicate with requester and supplier on the delivery plan to maintain the inventory controlled

4.2. Coordinating with supplier and logistic department on shipment arrangement

4.3. Monitor and ensure timely deliver of goods.

5. Down/prepayment arrangement

5.1. Coordinating with supplier for billing documents

5.2. Forward the necessary documents to finance for payment proceesing.

6. Cost reduction programme (if any)

6.1. Consolidate and compiling the cost saving achivement report

6.2. Monitoring and updating purchase price list.

7. Non conformance/ unacceptable goods or service claims (if any)

7.1. Work closely with requester/SQE for non conformance ssttlement

7.2. Communicate with supplier on the defect material disposition

7.3. Provide necessary docuements to finance department for debit note issuance.

8. Liaise with logistic department on the problemactic shipping documents to ensure accurate and smooth receiving into system.

9. Liaise with finance department on the problemactic invoices to ensure smooth payment processing.

10. Update on weekly cost saving report.

11. Coordinating with logistic department for custom exemption application; where applicable

12. Assist to initiate, develop and implemtation of department procedures.

13. Maintaining proper document control and filing system.

14. Any other jobs may be assigned from time to time.

Pay: RM3,500.00 - RM4,500.00 per month

Benefits:

• Opportunities for promotion
• Professional development

Work Location: In person