Purchasing Officer/Data Administration

About the role

Purchasing data administration role focused on process conversions and system updates for supplier pricing, order management, and inventory movements. You will acknowledge and record supplier confirmations against purchase orders, ensure orders are placed with preferred suppliers, chase back orders, and update supplier ETAs to keep the business working from accurate dates.

Key responsibilities

• Process conversions and update supplier pricing in systems
• Acknowledge and record supplier confirmations against purchase orders
• Check orders are placed with preferred suppliers, and challenge or escalate where they are not
• Chase back orders with suppliers and keep order lines current
• Update supplier ETAs so the business is working from accurate dates
• Process bulk inventory transfer movements in systems
• Data administration and upkeep of the vendor management system

About you

• Experience in purchasing, procurement or inventory administration
• High attention to detail across repeating, data-heavy work, with evidence of catching errors rather than keying them as received
• Confidence to query and challenge discrepancies with suppliers and internal staff rather than proceeding on assumption
• Strong written and verbal English, comfortable communicating with an Australian team and Australian suppliers
• Solid Excel and general data hygiene skills
• ERP or purchasing system experience (highly desirable)
• Mining, industrial or construction supply chain exposure (highly desirable)
• Experience working remotely as part of an Australian client's team (highly desirable)