Purchasing / Procurement

Key Responsibilities

1. Receive Purchase Requisitions (PR) from various departments and verify the accuracy and completeness of the details.
2. Manage the procurement of goods, raw materials, equipment, supplies, and services according to operational requirements.
3. Identify, source, and compare suppliers based on price, quality, product specifications, and delivery terms.
4. Request quotations from suppliers and prepare price comparison tables for management approval.
5. Negotiate prices, payment terms, delivery schedules, and other purchasing conditions with suppliers.
6. Prepare Purchase Orders (PO) and follow up on the approval process.
7. Coordinate with suppliers throughout the purchasing process, from order placement through delivery.
8. Verify received goods and related documents against the PO, including quantity, quality, specifications, and pricing.
9. Coordinate with the Warehouse, end-user departments, Accounting, and Finance regarding goods receiving and payment processes.
10. Prepare, organize, and maintain purchasing documents, including PRs, Quotations, Price Comparisons, POs, Invoices, and other related documents.
11. Maintain the supplier database and evaluate supplier performance and service quality.
12. Monitor product prices and cost trends to support cost control and purchasing decisions.
13. Coordinate with the Warehouse to monitor stock levels and plan purchases appropriately.
14. Prepare purchasing reports and expense reports as assigned.
15. Perform other duties and responsibilities as assigned by the supervisor.

Education

• Bachelor’s degree in Business Administration, Management, Accounting, Logistics, or a related field.
• Candidates with purchasing or procurement experience will be given special consideration.

Experience

• 1–3 years of experience in Purchasing / Procurement or a related field.
• Experience in purchasing within the hotel, resort, restaurant, wellness, or hospitality industry will be an advantage.