Purchasing, Representative | alfanar Electric

Job Purpose

To execute purchasing activities for assigned materials, equipment, and services, ensuring timely procurement in alignment with operational requirements. The role focuses on supplier coordination, purchase order processing, and compliance with purchasing procedures, while supporting cost control and operational efficiency.

Key Accountability Areas

Purchase Order Processing

• Receive approved material/service requests and prepare purchase orders in line with specifications.
• Ensure purchase orders are accurate, complete, and aligned with agreed terms and conditions.
• Follow up with suppliers to confirm order acceptance and expected delivery dates.

Supplier Coordination

• Communicate with suppliers to track order status, resolve queries, and expedite deliveries when needed.
• Maintain accurate records of supplier interactions and purchase transactions.
• Support supplier evaluation by providing relevant performance data to the purchasing team.

Data Management and Documentation

• Update ERP systems (e.g., SAP) with purchase order details and delivery information.
• Maintain proper documentation for purchase orders, quotations, and correspondence in line with company policy.
• Ensure all records are organized for easy reference and audit readiness.

Compliance and Cost Control

• Ensure all purchasing activities comply with company policies and procurement guidelines.
• Monitor purchase costs and report any variances against budget or contract terms.
• Assist in identifying opportunities for cost savings through competitive sourcing.

Coordination with Internal Stakeholders

• Liaise with requesting departments to clarify requirements and resolve procurement-related issues.
• Share delivery updates with relevant stakeholders to support production and operational schedules.

Continuous Improvement Support

• Suggest improvements to purchasing processes for efficiency and accuracy.
• Support the implementation of updated procurement tools or procedures.

Role Accountability

HR Proficiency:

• Ability to obtain updated soft and technical skills related to the job
• To have a vision and a plan for the career path and how to achieve it.

Delivery:

• Perform the planned activities to meet the operational and development targets as per delivery schedules.
• Utilize resources effectively to achieve objectives within efficient cost and time.
• Provide a periodic report formatted by detailing the deviation and execution of planned tasks.

Problem-Solving:

• Solve any related problems arise and escalate any complex operational issues.

Quality:

• Ensure quality requirements to develop effective quality control and processes including specifications for products or processes or related activities.

Business Process Improvements:

• Coordinate well-defined written systems, policies, procedures, and seek automations opportunities as much as possible.

Compliance:

• Comply to related policy and procedures and work instructions.

Health, Safety, and Environment:

• Ensure compliance of relevant safety, quality, and environmental management procedures and controls within defined area of work activity to guarantee safety, legislative compliance, and delivery of high-quality products/services.

Academic Qualification Diploma Degree in Business Administration or Any relevant field Work Experience Fresher - 0-2 years Technical / Functional Competencies Cost Benefit Analysis Cost Reduction Analysis Group Purchasing Purchasing Agreements Purchasing Applications and Tools Purchasing Benchmarking Purchasing Planning Purchasing Procedures Purchasing Reporting Purchasing Supply Chain Management Work And Purchase Orders

Profile description:

Alfanar is a Saudi company with an international presence, primarily engaged in the manufacturing and trading of a wide variety of low, medium, and high voltage electrical products, in addition to its portfolio of conventional and renewable energy solutions, oil and gas, water treatment, infrastructure, technical services, and digital solutions.

The hub of alfanar’s manufacturing operations is Medinet alfanar Alsinaiya, a 700,000 square-meter complex located in Riyadh. The complex houses an array of ultra-modern manufacturing facilities and laboratories equipped with state-of-the-art technologies and staffed with highly skilled professionals.

alfanar derives its success from its commitment to providing the highest quality standards to its customers, and the continuous development of its human capital, who alfanar considers its most valuable asset. With this in mind, alfanar promotes a proactive work environment where its employees are always valued, nurtured, and empowered to fuel their pride in being part of alfanar.

For more information about alfanar, please visit alfanar.com