Purchasing Specialist

About This Role

Procurement doesn't happen by accident, it happens because someone is on top of every PO, every shipment, and every supplier conversation before a problem even shows up on the radar. That's where you come in. As our Purchasing Specialist, you'll be the steady hand behind our end-to-end procurement process, keeping local and overseas orders moving smoothly, documents accurate, and suppliers accountable. If you like being the person who catches the small stuff before it becomes a big stuff, this is your kind of role.

Does This Sound Like You?

• Bachelor's degree in Supply Chain Management, Business Administration, or a related field.

• At least 2 - 3 years in purchasing or supply chain, so you know your way around POs, shipping docs, and supplier follow-ups.

• Proactive by nature, you'd rather flag a potential delay today than explain it next week.

• Comfortable working across languages, ideally English, Malay, and Chinese, to liaise smoothly with our supplier base.

• Worked with import/export processes, and bonus points if you know your way around ISO or Halal compliance.

• Confident in Microsoft Office and ERP systems (SAP), and documentation accuracy is second nature to you.

• Sharp attention to detail and genuinely enjoy following through until things are actually, truly done.

Here's What You'll Be Doing

• Preparing and issuing supplier purchase orders (local and overseas) accurately and on time.

• Coordinating and following up on delivery schedules so goods arrive when they're supposed to.

• Reviewing purchasing documents (Commercial Invoice, packing list, COA, E-Invoice, shipping documents, B/L, and more) to make sure everything checks out before goods ship or land.

• Chasing down suppliers on discrepancies or missing paperwork — before it becomes a bigger issue.

• Verifying batch shelf life against our requirements and keeping batch records updated in SAP for full traceability.

• Supporting inventory control and helping uphold FIFO/FEFO practices.

• Keeping us aligned with ISO standards, Halal requirements, E-Invoicing rules, and internal SOPs.

• Partnering closely with QA, Warehouse, Finance, Customer Service, and Logistics to keep everything moving in sync.

• Resolving supplier issues, damaged, rejected, short-delivered, incorrect, or non-conforming goods with a level head.

• Tracking supplier performance over time and keeping records current.

• Pitching in on operational and admin tasks as needed, plus the occasional ad-hoc project.

This Role May Not Be for You If…

• You'd rather move fast and fix things later than double-check documents before they go out.

• You find it draining to coordinate with multiple teams and suppliers on a daily basis.

• You prefer a role with a fixed routine over one where priorities can shift with a delayed shipment or a supplier hiccup.

If none of that sounds like a dealbreaker and everything above sounds like your kind of work we'd love to hear from you.