Purchasing Specialist

Key Responsibilities

• Identify, evaluate, and accredit suppliers
• Maintain and update supplier database
• Build and manage vendor relationships
• Receive and review Purchase Requisitions (PR)
• Prepare and issue Requests for Quotation (RFQ)
• Analyze quotations and prepare bid comparisons
• Generate Purchase Orders (PO) and ensure proper approvals
• Negotiate pricing, payment terms, delivery schedules, and contracts
• Ensure cost efficiency without compromising quality
• Track orders from placement to delivery
• Coordinate with suppliers for on-time delivery
• Resolve delays, discrepancies, or quality issues
• Ensure complete and accurate procurement documentation
• Maintain records of PRs, RFQs, POs, and supplier contracts
• Ensure compliance with company policies and audit requirements
• Coordinate with warehouse and inventory teams
• Monitor stock levels to prevent shortages or overstocking
• Identify cost-saving opportunities
• Conduct market research and price benchmarking

Qualifications

• Bachelor’s degree in Business Administration, Supply Chain Management, Engineering, or related field
• At least 1–3 years of experience in purchasing or procurement (more for senior roles)
• Strong negotiation and analytical skills
• Proficient in MS Excel and procurement systems (ERP is an advantage)
• Good communication and coordination skills