Purchasing Specialist

Key Responsibilities

• Follow up with suppliers regarding production supplies, materials, requirements, and pending items.
• Coordinate and monitor packing activities to ensure orders are prepared correctly and on schedule.
• Follow up on shipments, deliveries, and expected delivery schedules.
• Monitor outstanding orders and provide updates on shipment or production status.
• Manage orders, purchasing details, and product information within the company system.
• Ensure order details, product information, quantities, and statuses are accurately entered and updated.
• Maintain accurate and organized records of orders, supplier communications, shipments, and operational activities.
• Coordinate with suppliers regarding order changes, availability, production requirements, and delivery concerns.
• Communicate with relevant internal teams regarding purchasing, logistics, inventory, and operational requirements.
• Assist in identifying and following up on delayed, incomplete, or pending orders.
• Support day-to-day purchasing and operations administrative tasks as required.
• Ensure all relevant information is properly recorded and updated in Odoo CRM.
• Provide timely updates regarding supplier, order, production, and shipment status.

Qualifications

• Previous experience in Purchasing, Procurement, Operations, Supply Chain, Logistics, Order Management, or a similar role.
• Hands-on experience with Odoo CRM is required.
• Experience coordinating and communicating with suppliers or vendors.
• Experience managing and monitoring purchase orders, production schedules, shipments, or deliveries.
• Familiarity with order processing, product information management, and operational recordkeeping.
• Strong organizational and administrative skills.
• Excellent attention to detail and accuracy in maintaining records and updating order information.
• Strong written and verbal English communication skills.
• Ability to follow up proactively with suppliers and internal stakeholders.
• Ability to manage multiple orders, suppliers, and deadlines simultaneously.
• Strong coordination and problem-solving skills, particularly when handling delayed shipments or supplier-related concerns.
• Comfortable working independently in a remote environment.
• Proficient with common productivity tools such as Microsoft Office, Google Workspace, email, spreadsheets, and online communication platforms.
• Reliable internet connection and suitable equipment for remote work.
• Must be available during German business hours and willing to work on holidays when required.