Purchasing Specialist

About the role

We are seeking a Purchasing Specialist to join PT Xun Wei International in Jakarta Raya. This is a full-time position that plays a critical role in our supply chain operations. As a Purchasing Specialist, you will be responsible for sourcing, procuring, and managing inventory to ensure our manufacturing and logistics operations run smoothly and efficiently. This role is essential to maintaining cost-effectiveness, quality standards, and timely delivery of materials and products across our organisation.

Job Responsibilities

1. Responsible for supplier development, screening, evaluation, and daily relationship management. Communicate with suppliers regarding quotations, price comparisons, price negotiations, and follow up on quotations.
2. Place purchase orders according to requirements. Confirm delivery schedules, specifications, and quantities, and follow up on the entire order process from production and shipment to delivery.
3. Follow up on goods receiving and inspection, verify quantities and quality, and handle issues such as shortages, damaged goods, and quality problems.
4. Organize and maintain purchase contracts, quotations, documents, and purchasing records, ensuring proper data recording and filing.
5. Control purchasing costs by continuously comparing prices, finding better-value suppliers and sources, and managing purchasing risks.
6. Coordinate with internal departments to confirm material requirements, update delivery progress, and promptly report any supply-related issues.
7. Handle reconciliation and invoice-related documents and cooperate with the Finance Department to complete purchasing settlements.
8. Regularly review market conditions, collect product price information, and prepare purchasing analysis reports.

Qualifications

1. Diploma (D3) / Bachelor's degree (S1) or above. Majors in Supply Chain, Purchasing, Business, or related fields are preferred.
2. Experience in purchasing or business coordination is required. Familiarity with quotation, purchasing order, and supplier management processes is preferred.
3. Proficient in Microsoft Office, especially Excel for maintaining purchasing records and preparing quotation comparison tables.
4. Strong communication and negotiation skills, detail-oriented, rigorous, and cost-conscious, with the ability to closely follow up on order details.
5. Strong problem-solving skills, with the ability to independently coordinate and resolve delivery or quality issues.
6. Honest, responsible, and well-organized, with good time management skills and the ability to follow up on orders in a timely manner.
7. Basic Chinese listening and speaking skills are preferred.