Purchasing Specialist

Job Title Purchasing Specialist

Date Posted 10/8/2026

**Location:**

Administration Building

Closing Date 10/23/2026

• Reports To:** Director of Business
• Compensation:** Para Pay grade 6

Primary Purpose Assist in the procurement of material and equipment for the district. Work under close supervision and follows established purchasing procedures to process bids and purchase orders.

Qualifications **Education/Certification:**

High school diploma or GED

Special Knowledge/Skills Knowledge of procedures for purchasing and invoicing supplies and equipment

Ability to work with numbers in an accurate and rapid manner

Ability to analyze and organize a complex filing system of bid-related documentation

Proficient keyboarding and file maintenance skills

Ability to use software to develop spreadsheets, databases, and do word processing

Effective organizational, communication, and interpersonal skills

Experience 3 years clerical and accounting experience preferred

Major Responsibilities And Duties **Purchasing**

• Process bids and purchase orders as directed and in accordance with established procedures.
• Assist staff in preparing purchase orders, verifying available funds and authorizations before purchase, and maintaining accounts.
• Contact vendors to check on supply and equipment availability, invoices, purchase orders, contracts, and other issues as directed.
• Detects and resolves problems with incorrect orders, invoices, and shipments.

**Clerical**

• Prepare and maintain vendor databases and bidder lists.
• Prepare correspondence, forms, manuals, reports, purchase orders, and payment authorizations using a personal computer.
• Compile, maintain, and file all reports, and other documents as required.
• **Other**
• Follow district safety protocols and emergency procedures.
• Other duties as assigned.
• **Supervisory Responsibilities:**
• None.

Mental Demands: Work with frequent interruptions; maintain emotional control under stress

• Tools/Equipment Used:**Standard office equipment including personal computer and peripherals
• Posture:**Prolonged sitting; occasional bending/stooping, pushing/pulling, and twisting
• Motion:**Repetitive hand motions; frequent keyboarding and use of mouse; occasional reaching
• Lifting:**Occasional light lifting and carrying (less than 15 pounds)
• Environment:**May work prolonged or irregular hours