Purchasing Specialist - Procurement Operations

Welcome to GEP

Who We Are GEP, with over 30 offices internationally, is the fastest growing procurement and supply chain solutions firm – consulting, software and managed services. GEP has succeeded by being smart and creative; solving complex problems and finding opportunities for the world’s largest organizations.

How You Grow At GEP We recognize people who make a genuine difference, work hard and drive achievements. Results are noticed and rewarded. It’s how you will grow a career at GEP, and in a much shorter time frame than at other firms.

Celebrating Everyone GEP succeeds through the ideas and creativity of our team members so we embrace people of all experiences, nationalities, abilities, cultures, races, gender identities, sexual orientations and ages. What makes you unique and different is celebrated and will help GEP stand out even more. And we are a women-founded and -owned company so our foundation is making GEP a great place to work for women, a place where women can learn, advance and give back.

Are You One of Us Position description:

• Review purchase requisitions and identify sources of supply.
• Select contract / supplier to fill requisitions in accordance with approved Purchasing strategies.
• Determine if requested items are available in catalogue and implement predefined action.
• Process purchase orders not transacted electronically.
• Identify and resolve PO/PR processing issues.
• Work with buyers / client group and suppliers to resolve delivery issues and process claims.
• Research and resolve invoice discrepancies & account disbursements.
• Maintain the Vendor Master Records/Updates/New Vendor Setup.
• Work with supplier and end user to resolve invoice, damaged / returned goods, and ship date issues.
• Maintain professional interactions with outside suppliers as well as a strong partnership with client users.
• Establish and follow up on shipping dates with suppliers, resolve issues with supplier/requestor for shipping dates.
• Advise customer of modifications from original requests.
• Obtain price information from approved supplier.
• Generate PO from approved requisition.
• Route high-value items not on contract to Sr. Buyer for resolution.
• Execute online events on client' system (RFP, auctions, among others) and provide trainings when required.
• Generate reports for online events' results.

Primary Responsibilities:

• Education: Minimum bachelor’s degree (or in progress) in Science, Business or Engineering or similar stream or a combination of high school education and relevant experience.

• Experience: 2-3 years previous buyer/procurement work experience.

• Languages:

• Fluent in Spanish and English (spoken and written).

• Portuguese is a plus

Other Skills

• Knowledge of P2P tools - end user functionality, ERP/P2P systems SAP/Oracle (a plus)
• In depth knowledge of purchase to pay processes
• Good organizational skills and ability to work on multiple projects simultaneously
• Possess strong quantitative, analytical and communication skills with stakeholders & suppliers
• Good problem-solving skills
• Adhere to all organizational procurement policies and procedures
• Team player, high motivation, positive, can-do attitude, flexibility
• Self-starter, sense of urgency, works well under pressure, ability to work in high-velocity environment
• Good knowledge of MO tools (Excel, PowerPoint)