Purchasing Specialist - Technical

• Receives approved Purchase Requisitions (PRs) for plant machinery, equipment, engineering

items inclusive of spare parts and chemicals as well as PRs for equipment repair jobs and for

budgetary purposes.

• Carries out preliminary enquiries, checks/verifies purchase specifications and feasibility, i.e.,

delivery date and estimated cost. Ensures clarity and completion of the purchase requests

prior to processing.

• Liaises with the originators of purchase requests to highlight discrepancies/problem areas if

any and seeks necessary addition/deletion to ensure clarity and accuracy of specifications.

• Co-ordinates with originators/supervisors on materials bidders’ list for tender purposes and

obtain the approval of Purchase and Tender Committees if required.

• Prepares comprehensive enquiry documents (specifications, terms and conditions), liaises

with users and issues enquiries to tenders according to the approved bidders’ list.

• Coordinates directly with the purchase requisitions originators for technical queries,

clarifications from the invited vendors before submitting offers.

• Participates in bid openings as per the company’s Procurement Procedure, evaluates offers

commercially and technically wherever appropriate.

Prepares the following documents:

• Bid Analysis Sheets
• Presentation documents for Purchase & Tender Committees
• Purchase orders and obtains necessary financial approval before issuing to the

recommended supplier

• Participates, as/when required, in discussions with users and suppliers representatives to

clarify techno-commercial contents of suppliers’ offers and budget availability before

purchase recommendations are made.

• Follows up with users to obtain final technical evaluation. Carries out commercial evaluation

of all bids and prepares techno-commercial recommendations and submits the same for

review, approval and award as per company’s Procurement Procedure and Delegation of

Authority.

• Prepares blanket and purchase orders incorporating all commercial, technical, quantities,

inspection requirement where specified and with general terms and conditions.

• Provides opportunities for assisting and training U.A.E. national employees (Developees).
• Performs other related or similar duties as assigned such as product alternative sourcing for

cost effectiveness. Yearly maximum savings by negotiation, alternative sourcing or by competitiveness.

• Organizes & holds meeting with suppliers for technical exchanges and for resolving particular outstanding issues relating to materials discrepancies and where ever deviation and not in line as per our terms and purchasing conditions.
• Complies with Company HSE Management System and promotes awareness to achieve Company HSE Objectives.
• Enforces HSE Rules to prevent or correct unsafe conditions at work place.

Desired Candidate Profile

• Bachelor’s degree, preferably in an Engineering discipline or equivalent
• Relevant certification (e.g., CPM, CIPS) or Master’s degree (e.g., Supply Management) advisable
• 2 years of relevant experience in procurement, preferably in an oil & gas or petrochemical industry
• 1 years of experience in a management role
• Expert knowledge of procurement commercial practices and legal aspects, and negotiation skills
• Good knowledge in relevant computer applications (MS Office and SAP) Good knowledge of English (writing and speaking)