Purchasing Staff

Key Responsibilities

• Assist with daily purchasing and procurement activities.
• Source products, materials, and services from qualified suppliers.
• Request and compare supplier quotations, prices, and delivery terms.
• Prepare and process purchase orders and purchasing documents.
• Coordinate with suppliers regarding orders, deliveries, availability, and pricing.
• Monitor purchase orders and follow up on pending and delayed deliveries.
• Maintain accurate and updated records of purchase orders, invoices, quotations, and supplier information.
• Assist in evaluating suppliers based on price, quality, reliability, and delivery performance.
• Coordinate with warehouse, finance, and other departments regarding purchasing requirements.
• Ensure purchased items meet the required specifications and quantities.
• Assist in monitoring inventory levels and identifying purchasing requirements.
• Encode and update purchasing information in the company’s purchasing or ERP system.
• Assist in resolving discrepancies related to orders, deliveries, invoices, and supplier transactions.
• Ensure all purchasing activities are properly documented and follow company policies.
• Perform other purchasing-related tasks as assigned by management.

Qualifications and Requirements

• Bachelor’s degree in Business Administration, Management, Engineering, Supply Chain, or a related field preferred.
• Previous experience in purchasing, procurement, or supply chain is an advantage.
• Knowledge of sourcing and supplier management.
• Proficient in Microsoft Office and purchasing or ERP software.
• Good communication and interpersonal skills.
• Strong attention to detail and accuracy.
• Good organizational and time-management skills.
• Ability to negotiate and communicate effectively with suppliers.
• Ability to work independently and as part of a team.
• Willingness to learn and adapt to company purchasing procedures.