Purchasing Staff

About the role

Purchasing Staff role involving the preparation and processing of Purchase Orders based on approved purchasing requirements, negotiation with suppliers, and coordination across warehouse, accounting, and internal departments.

Key responsibilities

• Prepare and process Purchase Orders (POs) based on approved purchasing requirements
• Negotiate with suppliers regarding pricing, payment terms, delivery schedules, warranties, and other commercial conditions
• Review delivered items against the PO, quotation, delivery receipt, and requested specifications
• Manage warranty claims, product replacements, repairs, and after-sales service requests
• Coordinate with Warehouse regarding receiving, inspection, discrepancies, and documentation of delivered goods
• Coordinate with Accounting regarding invoices, Purchase Orders, delivery receipts, and supporting payment documents
• Maintain an updated supplier database, including contact details, product information, quotations, pricing, and transaction history
• Prepare purchasing reports, order monitoring records, and other procurement-related documentation
• Maintain organized and updated records of purchasing transactions for reference and audit purposes
• Handle supplier follow-ups, purchasing concerns, and coordination with different departments from request through delivery and after-sales support

Qualifications

• Bachelor's degree in Business Administration, Supply Chain Management, Procurement, Accounting, or a related field
• Knowledge of Purchase Requisitions (PR), Purchase Orders (PO), quotations, canvassing, and supplier coordination
• Good communication and coordination skills when dealing with suppliers and internal departments
• Proficient in Microsoft Office, particularly Excel and Word; experience with ERP or purchasing systems is an advantage
• Able to monitor deadlines, follow up on pending orders, and resolve purchasing-related concerns
• Knowledge of coordinating PO approvals and releasing approved orders to suppliers

Location: Taytay Rizal