Purchasing Staff

Job Summary

The Purchasing Staff is responsible for assisting in the procurement of medical supplies, office supplies, equipment, and other materials required for the company's daily operations. The position ensures that requested items are purchased on time, at competitive prices, and in accordance with company purchasing policies and procedures.

Key Responsibilities

• Receive and review purchase requests from different departments and branches.
• Source and canvass suppliers for medical supplies, laboratory supplies, office supplies, equipment, and other company requirements.
• Request and compare quotations from different suppliers to obtain competitive pricing and favorable terms.
• Prepare Purchase Orders (PO), canvass sheets, and other purchasing documents as required.
• Coordinate with suppliers regarding product availability, pricing, payment terms, delivery schedules, and other concerns.
• Monitor and follow up on pending orders and ensure timely delivery of purchased items.
• Verify delivered items against the Purchase Order, delivery receipt, and requested quantities.
• Coordinate with the requesting department and warehouse/storekeeper regarding the receipt and proper distribution of supplies.
• Maintain and update records of suppliers, quotations, purchase orders, deliveries, and other procurement documents.
• Assist in monitoring inventory levels and coordinate with concerned departments regarding items that need replenishment.
• Develop and maintain good working relationships with accredited and potential suppliers.
• Assist in evaluating suppliers based on price, quality, availability, delivery performance, and service.
• Coordinate with Accounting regarding supplier invoices, billing documents, and payment processing.
• Ensure that all purchasing transactions are properly documented and filed for monitoring and audit purposes.
• Monitor market prices and identify opportunities for cost savings without compromising quality.
• Ensure that purchases comply with company policies, approved specifications, and authorized budgets.
• Assist in resolving issues concerning delayed deliveries, incorrect items, damaged goods, and supplier concerns.
• Perform other purchasing-related duties and administrative tasks as assigned by management.

Qualifications

• Bachelor’s degree in Business Administration, Supply Chain Management, Accounting, or a related field is preferred.
• With experience in purchasing, procurement, inventory, or administrative work is an advantage.
• Fresh graduates with strong organizational and communication skills may be considered.
• Knowledge of basic purchasing and procurement procedures.
• Computer literate, particularly in Microsoft Excel, Word, and other office applications.
• Good negotiation, communication, and coordination skills.
• Strong attention to detail and accuracy in preparing purchasing documents.
• Organized, reliable, and able to manage multiple requests and deadlines.
• Able to work independently and coordinate effectively with different departments and suppliers.
• Willing to work on-site and perform other duties as assigned by management.

Core Competencies

• Procurement and supplier coordination
• Negotiation and canvassing
• Inventory and order monitoring
• Documentation and record keeping
• Communication and interpersonal skills
• Attention to detail
• Time management and organization
• Problem-solving skills
• Cost awareness
• Teamwork and professionalism

Performance Expectations

The Purchasing Staff is expected to ensure that company requirements are properly sourced, accurately documented, reasonably priced, and delivered within the required timeframe while maintaining good supplier relationships and compliance with company purchasing procedures.

Pay: Php20,000.00 - Php22,000.00 per month

Work Location: In person