Purchasing Staff

KEY RESPONSIBILITIES:

• Source and procure construction materials, tools, equipment, supplies, and other project requirements.
• Request quotations from accredited and potential suppliers and compare prices, quality, availability, and delivery terms.
• Prepare Purchase Orders (POs) based on approved Purchase Requests (PRs).
• Coordinate with Project Engineers, Site Engineers, QS, Warehouse, and other departments regarding material specifications and project requirements.
• Coordinate with suppliers regarding product availability, pricing, payment terms, and delivery schedules.
• Negotiate with suppliers for competitive prices, discounts, and favorable payment and delivery terms.
• Monitor the status of purchased materials and equipment to ensure timely delivery to project sites.
• Ensure that materials purchased meet the required specifications, quantity, quality, and approved brands.
• Coordinate with the Warehouse and project sites regarding the receipt and inspection of delivered materials.
• Resolve issues involving delayed deliveries, incorrect items, damaged materials, or discrepancies in quantity.
• Maintain an updated database of suppliers, price lists, quotations, and purchasing records.
• Develop and maintain good working relationships with suppliers and subcontractors.
• Identify alternative suppliers and materials when required items are unavailable or when cost savings can be achieved.
• Monitor market prices of construction materials to support cost-effective purchasing decisions.
• Ensure that all purchasing activities comply with company policies, approved budgets, and procurement procedures.
• Maintain complete documentation such as PRs, POs, quotations, delivery receipts, invoices, and other procurement records.
• Prepare regular purchasing and procurement status reports for management.
• Assist in monitoring project material costs and provide purchasing updates that may affect project budgets.
• Handle urgent procurement requirements from project sites while ensuring proper approval and documentation.
• Perform other purchasing and procurement-related duties as may be assigned by management.

QUALIFICATIONS:

• Bachelor’s degree in Business Administration, Supply Chain Management, Procurement, Logistics, or a related field.
• At least 1–2 years of experience in purchasing/procurement, preferably in the construction industry.
• Experience in sourcing construction materials, tools, equipment, and other project requirements.
• Knowledge of local suppliers, construction materials, and market prices is an advantage.
• Strong negotiation and supplier management skills.
• Ability to compare quotations, evaluate suppliers, and secure competitive pricing.
• Familiarity with Purchase Requests (PR), Purchase Orders (PO), Delivery Receipts (DR), and other procurement documents.
• Strong communication, coordination, and interpersonal skills.
• Highly organized, detail-oriented, and able to manage multiple purchase requests and deadlines.
• Proficient in Microsoft Office, particularly Excel.
• Ability to work under pressure and respond to urgent project/site requirements.
• Honest, reliable, and with strong attention to accuracy and documentation.
• Willing to coordinate with suppliers and project sites as needed.
• Willing to work on-site and/or travel to project locations, when required.

Job Type: Full-time

Work Location: In person