Purchasing Staff (Construction Industry)

Job Summary

The Purchaser is responsible for sourcing, canvassing, evaluating, and purchasing materials, supplies, equipment, tools, and services required by the company and its projects. The position ensures that purchases are made at the right quality, quantity, price, and delivery schedule, while complying with company purchasing policies and procedures.

Duties and Responsibilities

1. Receive and review Purchase Requisitions (PRs) from departments and project sites.
2. Canvass and source materials, equipment, tools, and supplies from qualified suppliers.
3. Request and compare quotations based on price, quality, specifications, availability, and delivery terms.
4. Negotiate with suppliers for the best possible price, payment terms, and delivery schedule.
5. Prepare Purchase Orders (POs) and ensure proper approval before releasing orders.
6. Coordinate with suppliers regarding orders, deliveries, back orders, and changes in requirements.
7. Monitor the status of outstanding purchase orders and ensure timely delivery of materials and equipment.
8. Coordinate with project/site personnel, warehouse, accounting, and other departments regarding procurement requirements.
9. Verify that delivered items conform to the approved specifications, quantity, and purchase order.
10. Maintain and update records of suppliers, quotations, purchase orders, and procurement transactions.
11. Develop and maintain a reliable supplier database and identify potential new suppliers.
12. Evaluate supplier performance based on price, quality, reliability, and delivery performance.
13. Assist in resolving issues involving defective, incomplete, or incorrect deliveries.
14. Ensure that procurement transactions are properly documented and supported by required documents.
15. Coordinate with Accounting regarding invoices, billing, payment requirements, and supporting documents.
16. Monitor market prices and availability of commonly purchased construction materials and supplies.
17. Ensure compliance with the company's purchasing policies, approval procedures, and internal controls.
18. Maintain confidentiality of supplier pricing, company purchasing information, and other sensitive procurement data.
19. Prepare regular procurement reports, including pending PRs, POs, deliveries, and supplier status.
20. Perform other duties and responsibilities that may be assigned by management.