Purchasing Supervisor

Key Responsibilities:

• Monitor stock levels and validate reorder requirements before PO issuance
• Establish and maintain safety stock, reorder points, and lead time tracking
• Analyze stock consumption trends and forecast replenishment needs
• Identify slow-moving, aging, or excess inventory
• Prevent emergency purchasing through proactive planning
• Source and evaluate suppliers, negotiate terms, and maintain supplier relationships.
• Prepare and process purchase orders based on approved requisitions.
• Monitor and track deliveries to ensure timely receipt of items.
• Ensure purchased goods and services meet required specifications and quality standards.
• Maintain accurate records of purchases, pricing, and other relevant data.
• Coordinate with the warehouse and inventory team to track stock levels and reordering needs.
• Evaluate supplier performance regularly to ensure continuous improvement.
• Resolve issues related to delays, pricing discrepancies, and defective items.
• Assist in preparing procurement reports for management review.
• Ensure compliance with company purchasing policies and procedures.
• Identify inefficiencies in the current purchasing flow
• Develop standard reorder planning procedures
• Work closely with Purchasing Officers to shift from reactive to planned buying

Qualifications:

• Bachelor’s degree in Business Administration, Industrial Engineering, Operations Management, or related field

• 3–6 years of experience in supply planning, inventory control, purchasing analysis, or procurement operations

• Strong understanding of inventory planning concepts (lead time, safety stock, turnover, aging)

• Experience in ERP systems

• Strong analytical and reporting skills

• Strong negotiation, communication, and interpersonal skills.

• Attention to detail, organization, and ability to work under pressure.