Purchasing Supervisor

Requirements

• Bachelor's degree in Supply Chain Management, Business Administration, Management, Logistics, International Business, Industrial Engineering, or a related field.
• Minimum 3–5 years of experience in Purchasing/Procurement, preferably in a manufacturing company handling imported raw materials.
• Minimum 1–2 years of experience in a supervisory or team-lead position.
• Strong experience in import purchasing and overseas supplier management.
• Good understanding of international purchasing processes, import procedures, and supply chain operations.
• Good knowledge of Incoterms, international payment terms, freight forwarding, and customs clearance processes.
• Familiar with import documents such as Commercial Invoice, Packing List, Bill of Lading/Air Waybill, Certificate of Origin, and related import documentation.
• Experience working with freight forwarders and Customs Brokers.
• Strong negotiation skills with overseas suppliers, particularly regarding price, payment terms, MOQ, lead time, and delivery schedules.
• Good understanding of raw material planning, inventory control, and production requirements.
• Experience calculating and analyzing landed costs is highly preferred.
• Experience with ERP systems such as SAP, Oracle, or other procurement systems is an advantage.
• Proficient in Microsoft Office, especially Microsoft Excel.
• Good command of English, both written and spoken, for communication with overseas suppliers and business partners.
• Strong leadership, analytical, communication, negotiation, and problem-solving skills.
• Detail-oriented, proactive, and able to work under pressure and meet tight deadlines.
• High level of integrity, responsibility, and accountability.

Job Description

• Supervise and manage the Purchasing team in handling the procurement of imported raw materials for manufacturing operations.
• Develop and execute purchasing plans based on production schedules, material requirements, inventory levels, and demand forecasts.
• Source, evaluate, and maintain relationships with reliable overseas suppliers.
• Negotiate prices, payment terms, lead times, MOQ, Incoterms, and other commercial conditions with international suppliers.
• Manage the end-to-end import purchasing process, from Purchase Requisition (PR), quotation, supplier selection, Purchase Order (PO), shipment, customs clearance, to material receipt.
• Coordinate with PPIC, Production, Warehouse, QC, Finance, Logistics, Customs Brokers, and freight forwarders to ensure timely delivery of imported raw materials.
• Monitor shipment schedules, vessel/flight arrangements, ETD/ETA, and delivery status to ensure materials arrive according to production requirements.
• Ensure the accuracy and completeness of import and purchasing documents, including PO, Commercial Invoice, Packing List, Bill of Lading/Air Waybill, Certificate of Origin, and other required documents.
• Coordinate with suppliers and logistics partners regarding shipping documents, customs clearance, and delivery arrangements.
• Monitor import costs, including material costs, freight, insurance, customs duties, taxes, and other related charges.
• Conduct landed cost analysis and identify opportunities to optimize purchasing and import costs.
• Monitor inventory levels and lead times to prevent raw material shortages and production disruptions.
• Develop alternative overseas suppliers and sourcing strategies to minimize supply risks and ensure business continuity.
• Monitor and evaluate supplier performance in terms of quality, price, delivery, responsiveness, and compliance with company requirements.
• Handle and resolve issues related to delayed shipments, incorrect documents, damaged goods, quantity discrepancies, quality issues, and customs clearance.
• Ensure all purchasing and import activities comply with company policies and applicable import regulations.
• Prepare purchasing and import reports, including procurement status, shipment tracking, supplier performance, and cost analysis.
• Lead, train, and evaluate Purchasing team members to ensure effective performance and achievement of departmental targets.