Purchasing Supervisor

KEY RESPONSIBILITIES

• Source, evaluate, and maintain relationships with qualified local and international suppliers.
• Request and compare quotations, negotiate pricing and commercial terms, and recommend suppliers for approval.
• Prepare, process, and monitor purchase orders, ensuring accuracy of specifications, quantities, pricing, and delivery schedules.
• Coordinate deliveries and resolve shortages, incorrect deliveries, damaged items, and other purchasing concerns.
• Manage importation activities from order confirmation and shipment preparation through customs clearance and warehouse delivery.
• Review and ensure the completeness and accuracy of shipping, customs, and regulatory documents.
• Coordinate with overseas suppliers, freight forwarders, shipping lines, customs brokers, trucking providers, warehouses, and government agencies.
• Monitor shipment schedules and provide timely updates to Management and concerned departments.
• Ensure compliance with Bureau of Customs, FDA, NMIS, BFAR, and other applicable government requirements.
• Monitor procurement and import-related expenses, including freight, duties, taxes, brokerage, trucking, port, storage, and demurrage charges.
• Coordinate payment requests and validate supplier and service-provider billings with the Accounting Department.
• Assist in resolving shipment discrepancies, quality concerns, insurance claims, replacements, and corrective actions.
• Maintain complete and organized purchasing, supplier, shipment, payment, and importation records.
• Prepare status reports on purchases, outstanding orders, shipments, costs, and supplier performance.
• Perform other purchasing and importation-related duties as assigned by Management.