Purchasing Supervisor

Job Summary

The Purchasing Supervisor is responsible for supervising the company's purchasing and procurement activities to ensure the timely, cost-effective, and efficient acquisition of goods, raw materials, equipment, and services required by the business. The role involves supplier management, price negotiation, purchase order monitoring, inventory coordination, and ensuring compliance with company purchasing policies and procedures.

The ideal candidate should have strong negotiation, analytical, organizational, and leadership skills, preferably with experience in the food and beverage, restaurant, or retail industry.

Key Responsibilities

1. Purchasing and Procurement

• Supervise daily purchasing activities and ensure timely procurement of required goods, materials, equipment, and services.
• Review purchase requisitions and ensure completeness, accuracy, and proper approval before processing.
• Monitor purchase orders and coordinate with suppliers regarding delivery schedules and order status.
• Ensure that purchased items meet the company's quality standards and specifications.
• Monitor purchasing costs and identify opportunities for cost savings and operational efficiency.

2. Supplier Management and Negotiation

• Identify, evaluate, and maintain a pool of qualified and reliable suppliers.
• Negotiate prices, payment terms, delivery schedules, and other commercial conditions.
• Conduct supplier performance evaluations based on quality, pricing, reliability, and service.
• Develop and maintain positive business relationships with suppliers.
• Resolve supplier-related issues, including delayed deliveries, incorrect orders, and quality concerns.

3. Inventory and Operations Coordination

• Coordinate with Operations, Warehouse, Accounting, and other departments to ensure adequate availability of supplies.
• Monitor stock levels and purchasing requirements to prevent shortages and overstocking.
• Ensure timely replenishment of food ingredients, packaging materials, restaurant supplies, and other operational requirements, as applicable.
• Review consumption patterns and purchasing forecasts to support business operations.
• Assist in monitoring product expiration dates, stock movement, and potential wastage for applicable items.

4. Cost Control and Reporting

• Monitor purchase price movements and prepare cost comparison reports.
• Analyze supplier quotations and recommend the most cost-effective purchasing options without compromising quality.
• Prepare periodic purchasing reports, including purchase orders, supplier performance, procurement costs, and savings.
• Monitor compliance with approved budgets and purchasing guidelines.
• Recommend process improvements to strengthen cost control and purchasing efficiency.

5. Team Supervision and Compliance

• Supervise, guide, and evaluate purchasing staff to ensure productivity and accuracy.
• Establish work priorities and monitor the team's performance against deadlines and targets.
• Ensure proper documentation of purchase requisitions, canvass sheets, quotations, purchase orders, and delivery records.
• Ensure compliance with company policies, approval processes, and internal control procedures.
• Maintain transparency and ethical standards in all purchasing transactions.

Qualifications

• Bachelor's degree in Business Administration, Supply Chain Management, Logistics, Operations Management, or a related field.
• At least 3–5 years of relevant purchasing or procurement experience, preferably with supervisory experience.
• Experience in the food and beverage, restaurant, hospitality, retail, or FMCG industry is an advantage.
• Proven experience in supplier sourcing, price negotiation, cost analysis, and purchase order management.
• Knowledge of inventory management, procurement procedures, and supplier evaluation.
• Proficient in Microsoft Excel and other purchasing or inventory management systems.
• Strong leadership, communication, negotiation, analytical, and problem-solving skills.
• Highly organized, detail-oriented, trustworthy, and capable of meeting deadlines.

Pay: Php18,000.00 - Php39,000.00 per month

Work Location: In person