Purchasing Supervisors

JOB SUMMARY

The Purchasing Supervisor – Food & Beverage is responsible for supervising and coordinating the purchasing activities of multiple companies, restaurants, outlets, branches, and business units within the Group.

The position ensures the timely, cost-effective, and quality-compliant sourcing and procurement of food, beverages, ingredients, packaging materials, operating supplies, equipment, and other F&B-related requirements.

The Purchasing Supervisor works closely with Operations, Kitchen/Culinary, Warehouse, Accounting, and branch management to ensure continuous availability of required items while maintaining appropriate cost, quality, inventory levels, and supplier service standards.

The position also supervises the purchasing team, monitors purchasing performance, develops supplier relationships, negotiates commercial terms, and implements standardized purchasing procedures across the Group.

KEY RESPONSIBILITIES

1. Purchasing Operations

• Supervise the day-to-day purchasing activities for multiple companies, branches, restaurants, outlets, and business units.
• Review and consolidate purchase requests and ensure completeness and proper approvals.
• Source and procure food, beverages, supplies, equipment, and other operational requirements.
• Perform actual purchasing and sourcing activities in markets, groceries, supermarkets, and other suppliers when required.
• Willing to perform field work and other purchasing “leg work,” including personally purchasing urgent, small-volume, or hard-to-source F&B requirements.
• Monitor purchase orders, deliveries, urgent requirements, and supplier follow-ups.
• Ensure compliance with purchasing policies, budgets, and approval limits.

2. Food & Beverage Procurement

• Source and procure fresh, frozen, chilled, dry, processed food, beverages, ingredients, and restaurant supplies.
• Coordinate with Kitchen, Operations, and other teams on specifications, quality, and requirements.
• Ensure products meet approved specifications, quality, shelf-life, and food safety standards.
• Develop alternative sources for critical and high-volume items.

3. Multi-Company & Multi-Branch Coordination

• Consolidate purchasing requirements across companies and branches to improve efficiency and pricing.
• Coordinate branch requirements, delivery schedules, and stock availability.
• Standardize purchasing procedures and documentation across assigned business units.

4. Supplier Management

• Source, evaluate, accredit, and monitor suppliers.
• Negotiate pricing, payment terms, delivery schedules, discounts, and other commercial terms.
• Monitor supplier performance and resolve quality, delivery, pricing, and service issues.
• Maintain reliable primary and alternative supplier sources.

5. Cost Control & Negotiation

• Conduct price comparisons, market checks, and supplier canvassing.
• Negotiate competitive pricing and identify cost-saving opportunities.
• Monitor purchasing costs against budgets and historical prices.
• Recommend alternative products or suppliers while maintaining required quality.

6. Quality & Compliance

• Ensure purchased products comply with approved specifications and quality standards.
• Coordinate product sampling, evaluation, and acceptance with relevant departments.
• Ensure required supplier documents, certifications, and permits are maintained.
• Address rejected, damaged, expired, short-delivered, or non-conforming items.

7. Inventory & Supply Coordination

• Coordinate with Kitchen and Operations to maintain adequate inventory levels.
• Monitor critical, fast-moving, seasonal, and high-value items.
• Help minimize stock-outs, excess inventory, food wastage, and emergency purchases.

8. PO & Documentation

• Review purchasing documents and ensure proper preparation and issuance of Purchase Orders.
• Monitor outstanding POs and delivery status.
• Ensure complete and accurate purchasing documentation and records.
• Coordinate with Accounting on invoice and payment concerns.

9. Team Supervision

• Supervise, assign, and monitor the work of Buyers and Purchasing Staff.
• Review purchasing transactions for accuracy, compliance, and timely completion.
• Train and coach staff on purchasing procedures, negotiation, documentation, and supplier management.
• Promote integrity, teamwork, accountability, and efficient purchasing operations.

QUALIFICATIONS

Education

• Bachelor's degree in Business Administration, Supply Chain Management, Purchasing, Hospitality Management, Food Technology, or a related field.

Experience

• Minimum 5 years of purchasing/procurement experience, preferably with substantial experience in the Food & Beverage, Restaurant, Hospitality, or Retail industry.
• At least 3–5 years of supervisory experience preferred.
• Experience handling multiple branches, outlets, companies, or business units is highly preferred.
• Experience in food ingredient sourcing and supplier negotiations is an advantage.

Pay: Php25,000.00 - Php30,000.00 per month

Benefits:

• Additional leave
• Company Christmas gift
• Company events
• Health insurance
• Life insurance

Work Location: In person