Purchasing Support (WFH and Night Shift)

SUMMARY

The Purchasing Support professional provides administrative and operational

support to the Purchasing team by coordinating purchase orders, sales order

fulfillment, inventory tracking, and vendor communications. This role is responsible

for maintaining accurate purchasing records, ensuring timely order processing, and

supporting efficient supply chain operations while delivering exceptional service to

both internal and external stakeholders.

The ideal candidate is organized, detail-oriented, and thrives in a fast-paced

environment where accuracy, collaboration, and proactive problem-solving are

essential.

JOB RESPONSIBILITIES

• Track purchase and sales orders, providing timely updates on order status,

delivery schedules, and backorders to internal and external stakeholders

• Process electronic purchase order receipts and sales order fulfillments

accurately and efficiently

• Review open purchase and sales order reports, resolving or escalating issues to

ensure timely completion

• Monitor team mailboxes, respond to inquiries, and route requests to the

appropriate teams while maintaining service-level expectations

• Maintain customer and vendor records, including licensing, registrations, and

supporting documentation

• Ensure data accuracy and integrity within the ERP system by maintaining

consistent and reliable purchasing records

• Support acquisition-related activities and purchasing initiatives as required

• Cross-train and provide backup support for other Purchasing team members

during absences

• Maintain accurate documentation and ensure compliance with purchasing

procedures and administrative processes

• Participate in special projects and perform additional purchasing and

administrative duties as assigned

QUALIFICATIONS

• High school diploma with 2+ years of experience in purchasing, procurement,

supply chain, customer service, or a related administrative role, or an equivalent

combination of education and experience

• Experience supporting purchasing operations, order management, or

inventory administration preferred

• Strong organizational skills with exceptional attention to detail and accuracy

• Excellent written and verbal communication skills

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• Ability to manage multiple priorities while meeting deadlines in a dynamic

work environment

JOB REQUIREMENTS

• Proficiency with Microsoft Office, Outlook, ERP systems, and other business

collaboration tools

• Strong interpersonal skills with the ability to collaborate effectively across

departments and build positive working relationships

• Excellent time management and multitasking abilities in a fast-paced

environment

• Strong analytical, critical thinking, and problem-solving skills

• Ability to work independently while contributing effectively as part of a

collaborative team

• High level of accuracy in data entry, documentation, and record management

• Positive, adaptable, and customer-focused attitude with the ability to respond

effectively to changing priorities

• Self-motivated with strong accountability and commitment to delivering

quality results

• Ability to remain composed under pressure and exercise sound judgment

when resolving purchasing and order-related issues

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