Purchasing (with Strong Project Mindset)

About the role

A Bali-based multi-disciplinary company is looking for a Purchasing Officer to join the team and manage the sourcing and procurement of materials, products, and custom-made items for handcraft, furniture, décor, and assembly projects. This role goes beyond simply placing orders — it requires someone who can source the right materials, build strong supplier relationships, negotiate, solve problems, and coordinate across teams to keep projects moving from sourcing to production and delivery.

Key responsibilities

• Source and purchase materials, components, accessories, and finished products for custom projects and regular/existing products
• Build and maintain relationships with handcraft suppliers, workshops, manufacturers, material suppliers, and supporting vendors
• Request quotations, compare pricing, negotiate terms, and manage Purchase Orders (POs)
• Coordinate custom-made items based on approved drawings, specifications, samples, quantities, and quality standards
• Follow up with suppliers on production progress, samples, quality, lead times, and delivery schedules
• Coordinate closely with Project Manager, Drafters/Designers, Production, Warehouse, and QC teams
• Monitor material requirements and ensure items are available when needed for production and projects
• Identify potential delays, quality issues, material shortages, or supplier challenges and take action to find solutions
• Support project coordination by monitoring timelines, priorities, deliverables, and overall progress
• Maintain accurate supplier information, pricing, purchasing records, and project documentation

About you

• Minimum Diploma/Bachelor's degree in Purchasing, Supply Chain, Business, Project Management, or a related field
• Proven experience in Purchasing / Procurement, preferably within handcraft, furniture, home décor, manufacturing, hospitality, or similar industries
• Existing connections with handcraft suppliers, workshops, manufacturers, or supporting suppliers are highly preferred
• Experience with custom-made or project-based purchasing is a strong advantage
• Experience in project coordination or project management is highly valued
• Strong negotiation, communication, coordination, and follow-up skills
• Excellent problem-solving skills and a proactive approach to challenges
• Strong sense of ownership, responsibility, and accountability
• Organized, detail-oriented, and able to manage multiple priorities and deadlines
• Able to understand product specifications, drawings, samples, and BOMs