Purchasing/Inventory Administrator

The Purchasing and Inventory Administrator is responsible for supporting purchasing activities and maintaining accurate inventory records for the US office. This role ensures that approved materials, parts, and supplies are purchased, received, recorded, and tracked accurately in Acumatica.

The incumbent will issue purchase orders, support purchasing, coordinate with logistics, and maintain inventory accuracy through cycle counts, ERP updates, and discrepancy resolution. This role works closely with technical operations, production, inventory, logistics, and finance to support timely material availability and accurate purchasing records.

This position is critical to reducing production delays, improving inventory control, maintaining reliable ERP data, and supporting efficient operational workflows. The role follows Envent’s Business Process Operations System (BPOS), company policies, and established purchasing procedures.

Essential Functions and Responsibilities

• Issue purchase orders for approved vendors, materials, parts, and services.
• Confirm purchase order details, including part number, quantity, price, vendor, delivery date, project reference, and approval requirements.
• Coordinate with finance to resolve invoice, purchase order, or receiving discrepancies.
• Maintain accurate purchasing files and supporting documentation for audit readiness.
• Maintain accurate inventory records within ERP systems, including raw materials, WIP, and finished goods
• Conduct regular cycle counts and full inventory audits, investigating and resolving discrepancies
• Monitor stock levels and trigger replenishment requests based on min/max thresholds
• Track inventory movement across locations and ensure proper documentation of transfers
• Identify slow-moving or obsolete inventory and support disposition strategies
• Support procurement by issuing purchase orders and tracking order status
• Liaise with vendors to confirm lead times, pricing, and delivery schedules
• Monitor supplier performance and escalate issues related to delays or quality concerns
• Maintain documentation for audit readiness and traceability

Qualifications

·        Diploma or degree in Supply Chain Management, Business Administration, or related field

·        Working knowledge of purchase orders, receiving, inventory transactions, and cycle count practices

·        2–4 years of experience in supply chain, logistics, or inventory control

·        Strong attention to detail and accuracy in data entry, documentation, and follow-up

·        Strong knowledge of ERP systems (Acumatica preferred) and inventory management practices

·        Strong analytical and problem-solving skills

·        High attention to detail and data accuracy

·        Ability to manage multiple priorities in a fast-paced environment

·        Strong communication and collaboration skills

·        Ability to legally work in the USA

Working Conditions

·        Office-based role with frequent coordination with warehouse and production areas

·        Regular working hours with occasional extended hours to meet shipping or inventory deadlines

·        Majority of work performed on computer systems and ERP platforms

Physical Requirements

Ability to sit for extended periods

Ability to life packages up to 50 lbs

Ability to move between office and warehouse environments.

Salary & Benefits

$50,000 - $56,000 per year depending on qualifications

100% employer paid medical, dental, & vision care

401(k) match