Purchasing/Warehouse Assistant

JOB SUMMARY

Candidates will support purchasing/warehouses with new vendors and existing vendors. Candidates should have strong organizational skills and attention to detail, excellent communication skills, both written and verbal, ability to multi-task and handle priorities under pressure, and strong customer service skills with a focus on providing exceptional service for our internal customers (internal departments).

DUTIES AND RESPONSIBILITIES

• Support purchasing warehouses with new vendor setup for all Facilities/Plants.
• Maintain/record keeping (Document Control), follow up with vendors on getting the correct certificate of insurance, W-9, and NDAs.
• Coordinate with varies department such as HR, Safety, and QA for New Vendor on Boarding, SDS, required training, and new item samples testing and approval.
• Identify and submit request(s) for new item number(s).
• Complete credit applications with supporting documentation for Director of Procurement’s signature.
• Support Warehouse Manager and Purchasing Agents with internal departmental requests.
• Handle all requests for FedEx/UPS deliveries incoming and outgoing.
• Support/follow up on job work orders and requisitions from internal departments with issues, questions and concerns.
• Maintain and/or export excel sheets/reports for purchasing and warehouse.
• Support with internal research on new/existing vendors that can support our company needs.
• Responding to the vendor’s general questions and concerns, provide the vendor with our documents as requested.
• Getting with various internal departments to help identify stock items vs. one off buys.
• Organize and maintain a central filing system, make photocopies, fax, and file documents as requested.
• Assist with setting up and coordinating deliveries plant to plant, meetings and luncheons, including ordering supplies, managing calendars, and managing conference room schedules.
• All other duties and special projects as assigned by supervisor or manager

EXPERIENCE AND REQUIREMENTS

• High school diploma or equivalent required; further education in Business Administration or related field is a plus.
• Minimum of 2 to 4 years of experience in a Purchasing Warehouse Assistant role within the Food & Food Processing industry.
• Experience in handling both inbound and outbound calls and email correspondence professionally and timely.
• Proven ability to manage data entry tasks accurately and efficiently.
• Ability to work independently, with minimally supervision
• Demonstrated ability to work collaboratively in a team environment.
• Proficiency in Office 365 (Excel, outlook, PowerPoint and word processing)
• Ability to work in a warehousing office environment
• Ability to work 6+hrs utilizing computer systems.
• Ability to maintain regular attendance and punctuality
• Experience with SOP systems, purchasing programs

Western Valley Meat Company is an Equal Opportunity Employer. Candidates are evaluated and selected based on their qualifications for the job in question. We do not base our employment decisions on employee's or applicant's citizenship, race, age, color, sex, religion, natural origin, sexual orientation, handicap, or disability, marital status, veteran status, reproductive health decision making, or any other basis prohibited by local, state, or federal law.

Western Valley Meat participates in E-Verify during the hire process for all new Team Members.