Pursuit Specialist

Purpose of Job
The Pursuits Specialist supports the relevant business line in the development of sales documents (expression of interest, prequalification’s, vendor registrations, proposals, marketing materials) using applicable tools, guidelines, and templates. Implements opportunity response plans activities, deliverables, owners, milestones, etc.   Will also create appropriate network within the company to facilitate identification and sharing of relevant information, best practices, etc. between offices.

Essential Functions

• Review RFP Documents to discern scope and submission requirements. 
• Coordinate with bid lead, and wider pursuit team to gather all documents to prepare for submission 
• Analyse client request, develop response plan with Bid Lead, conduct kick-off meeting, work with pursuit team to collate response sections, schedule in-progress reviews, schedule technical, pricing and governance reviews to prepare for on-time response delivery 
• Update, reformat in MS Word, MS PowerPoint statement of qualifications, capability statements, and winning themes to Stantec format. Develop and maintain bespoke Microsoft Excel macros to support technical teams with efficient and accurate data management. Experience with Adobe InDesign is advantageous but not essential.  
• Assist the Pursuit Team in preparing written and graphical elements of sales opportunity response documents such as proposals, qualifications, and presentations in accordance with Client requirements.
• Review and edit proposal content, including spelling, grammar and consistency.
• Create and modify existing marketing materials (CV’s, project descriptions and boiler plate content to effectively communicate services, capabilities, and market messages related to proposals in hand.
• Collaborate creatively with graphic design team as needed.
• Ensure adherence to standards and templates to present a consistent appearance/style in compliance with our branding guidelines.
• Coordinate the packaging and delivery of bids, proposals, EOIs, tender documents via PDF format, including use of electronic tender sites, and as needed via print/hard copy format.
• Support business developers to maintain accurate records in the Stantec Opportunities Pipeline (SOP) related to upcoming, ongoing and submitted proposals.
• Support Pursuit teams with administrative data entry for Pricing tools.
• Share sales materials, information, knowledge, and best practices with other MBD team members 
• Updates/maintains non-opportunity specific / additional sales qualification and reference materials (including project and personnel profiles, images, collateral materials, etc.) within Stantec apps such as SMKC as instructed by Regional Market & Communications Manager
• Supports in maintaining and updating registrations with clients, including within online procurement systems and tender portal management.
• Contribute, participate, and support continuous process improvement of the Pursuits Team.

Education

• Bachelor’s degree in marketing, business, communications, information management or related field. 
• At least 4 years working experience in business development or marketing 
• Strong communication skills (verbal & written)

Other Requirements:

• Detail-oriented and organized, with exceptional prioritization skills 
• Ability to effectively balance conflicting priorities 
• Demonstrated ability to provide critical thinking and critical thinking skills
• Ability to effectively communicate with senior management, supervisors, peers, and clients, internally and externally
• Can work independently, collaboratively as part of a team, and in conjunction with senior management/executive staff
• Excellent formatting, proof reading, written, and verbal communication skills 
• Strong presentation skills in small or large group environments, with proficiency in presentation support tools (e.g., PowerPoint) 
• Demonstrated proficiency with web-based tools and Microsoft Office applications, including but not limited to Outlook, Word, Excel, etc.
• Proficient Adobe Acrobat
• Work may be required after hours and on weekends, and sometimes on short notice. 
• Must also be willing and able to travel

People

• Support team and company Initiatives.
• Promote and contribute to a sense of community, fun and team spirit.
• Communicate clearly and engage with your internal clients, team and colleagues in the office.