QA/QC Administrative Assistant

Headquartered in Conyers, Georgia, Batchelor & Kimball takes pride in partnering with our clients to deliver excellent results in everything from engineering and construction to operations and maintenance.

There’s not a lot of BS here and not a lot of turnover. Good people work at Batchelor & Kimball. We’re good at our jobs and good to each other. We have high expectations because the work is challenging, but we know the most valuable thing about it is the people who do it. We'd like to meet you if this sounds like a good fit for you!

A QA/QC/Cx Administrative Assistant plays a critical role in supporting quality, commissioning, and project documentation. The expectations should be clear and focused on organization, accuracy, and timely communication.

QA/QC/Cx Administrative Assistant Expectations

Documentation & Records

• Maintain organized and up-to-date QA/QC and commissioning documentation.
• Upload, distribute, and track documents in project management systems (Procore, ACC, CX Alloy, etc.).
• Maintain inspection reports, test records, turnover packages, punch lists, and commissioning documentation.
• Ensure all documentation is complete, accurate, and properly filed.

Data Management

• Track NCRs/CARs, deficiencies, inspections, and commissioning activities.
• Maintain project logs and spreadsheets.
• Update dashboards and status reports daily or as required.

Scheduling & Coordination

• Coordinate inspections, testing, and commissioning activities with field teams.
• Schedule meetings and distribute agendas and meeting minutes.
• Assist with turnover package preparation and client deliverables.

Communication

• Serve as a point of contact between QA/QC, commissioning, construction, subcontractors, and clients.
• Respond to requests promptly and professionally.
• Escalate missing documentation or schedule impacts to project leadership.

Administrative Duties

• Maintain project filing systems.
• Assist with onboarding documentation for QA/QC personnel.
• Order office supplies and maintain project administrative resources as needed.
• Support travel arrangements and scheduling when required.

Performance Expectations

• Maintain a high level of accuracy with minimal errors.
• Meet all deadlines for document submissions.
• Be proactive in identifying missing information.
• Maintain confidentiality of project documentation.
• Demonstrate strong organizational and time management skills.
• Communicate professionally with all project stakeholders.
• Prioritize work effectively in a fast-paced construction environment.

Success Looks Like

• Documentation is always current and easily accessible.
• Turnover packages are complete and submitted on time.
• Inspection and commissioning records are never delayed due to administrative issues.
• Project leadership can quickly obtain any requested documentation.
• QA/QC and commissioning teams spend more time in the field and less time searching for paperwork because administrative support is reliable and efficient.

Ultimately, the QA/QC/Cx Administrative Assistant should be viewed as the backbone of the project’s documentation process, ensuring that quality records are accurate, organized, and available to support inspections, commissioning, client turnover, and project closeout.

We offer our employees a competitive salary and comprehensive benefits package and are always looking for individuals with the talent and skills required to contribute to our continued growth and success. Equal Opportunity Employer/Veterans/Disabled

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