QA/QC Document Controller

Overview

We are seeking a highly organized and detail-oriented QA/QC Document Controller to support quality documentation and turnover activities on large-scale mission critical and data center construction projects . This role is responsible for managing, tracking, organizing, and maintaining all quality-related project documentation to ensure compliance with client requirements, commissioning processes, project specifications, and industry standards.

The QA/QC Document Controller serves as a key link between Quality, Construction, Commissioning, and Project Controls teams, ensuring inspection records, test documentation, turnover packages, and commissioning deliverables are complete, accurate, and audit-ready throughout the project lifecycle. The ideal candidate will have experience handling technical construction documentation within mission critical, data center, pharmaceutical, healthcare, semiconductor, or industrial environments.

Responsibilities

• Maintain and manage all QA/QC documentation in accordance with project-specific Quality Management Plans (QMPs), client standards, and document control procedures.
• Organize, track, and maintain inspection records, test reports, material certifications, NCRs, deficiency logs, punch lists, and turnover documentation.
• Support the collection, validation, and distribution of quality documents from subcontractors, vendors, commissioning teams, and project stakeholders.
• Ensure all quality records are current, accurately filed, and readily accessible for client, owner, commissioning, and third-party audits.
• Track document status and completion to support commissioning readiness and project turnover milestones.
• Coordinate the assembly and submission of turnover packages, as-built documentation, operation and maintenance manuals, warranties, and commissioning records.
• Maintain document registers and quality tracking logs to monitor documentation progress and identify outstanding deliverables.
• Review incoming documentation for completeness, accuracy, formatting, and compliance with project requirements.
• Support QA/QC personnel by maintaining inspection schedules, tracking NCR closures, and monitoring corrective action documentation.
• Collaborate with Project Managers, QA/QC Managers, Field Engineers, Commissioning Agents (CxA), and subcontractors to ensure timely document submission and closure.
• Manage electronic document control systems and ensure adherence to established naming conventions and revision controls.
• Generate periodic reports detailing quality documentation status, turnover readiness, and outstanding deliverables.
• Assist with quality audits and commissioning reviews by preparing and organizing required documentation packages.
• Ensure strict version control and document retention practices are maintained throughout the project lifecycle.

Requirements

• 2+ years of experience in document control, quality administration, project coordination, or construction administration.
• Experience working on mission critical, data center, healthcare, pharmaceutical, semiconductor, industrial, or large commercial construction projects preferred.
• Strong understanding of QA/QC documentation processes and construction document control procedures.
• Familiarity with commissioning documentation, turnover packages, testing records, and project closeout requirements.
• Experience managing large volumes of technical and construction-related documents.
• Proficiency with document management platforms such as:
• Procore
• Autodesk Construction Cloud (ACC)
• BIM 360
• SharePoint
• PlanGrid
• Aconex
• Bluebeam
• EDMS systems
• Working knowledge of construction drawings, specifications, submittals, RFIs, and quality records.
• Advanced Microsoft Office skills, particularly Excel, Word, Outlook, and SharePoint.
• Strong organizational skills with exceptional attention to detail and accuracy.
• Ability to manage multiple priorities while meeting aggressive project deadlines.
• Excellent communication skills and the ability to coordinate effectively with field and office personnel.