QS Admin

• Assist the Quantity Surveyor (QS) in handling project administration and QS-related documentation.
• Prepare, input, update, and maintain data related to BOQ, RAB, cost estimation, quotation, and project costing.
• Assist in checking and compiling quantity take-off, material quantities, and cost data based on drawings, specifications, and project requirements.
• Prepare and maintain cost calculation, comparison, and recap reports for project requirements.
• Assist the QS team in preparing and updating Variation Order (VO), Additional Work, and Deduction Work documentation.
• Assist in preparing documents and supporting data for progress billing / progress claims.
• Collect, organize, and maintain project documents such as quotation, purchase order (PO), delivery order (DO), invoice, material information, and other QS-related documents.
• Coordinate with the Project, Purchasing, Finance, and other related departments to ensure the completeness and accuracy of project documentation.
• Monitor and update project data, costing, and documentation using Microsoft Excel and Google Sheets.
• Prepare regular reports, recaps, and data summaries as required by the QS team or management.
• Ensure all QS and project administration documents are properly organized, updated, and easily accessible.
• Support the QS team in preparing documents required for tender, project execution, cost control, and project closing.
• Perform other administrative and QS-related tasks as assigned by the supervisor or management.

Qualifications

• Minimum Diploma (D3) / Bachelor’s Degree (S1), preferably in Civil Engineering, Architecture, Quantity Surveying, or a related field.
• Minimum 1–2 years of experience as a QS Admin, Quantity Surveyor Admin, Project Admin, or in a similar position.
• Experience in interior construction / interior contracting is preferred.
• Basic understanding of Quantity Surveying, project costing, BOQ, RAB, and project documentation.
• Proficient in Microsoft Excel, including data processing, calculations, data recap, and reporting.
• Proficient in Google Sheets (Google Spreadsheet) for data management, monitoring, and team collaboration.
• Able to read and understand technical drawings and project documents is an advantage.
• Good command of Microsoft Office and Google Workspace.
• Strong administrative and organizational skills with excellent attention to detail.
• Accurate, systematic, responsible, and able to manage multiple tasks.
• Good communication and coordination skills.
• Able to work independently as well as part of a team.
• Able to work under pressure and meet deadlines.
• Willing to learn and adapt to project requirements.

Preferred Skills

• Microsoft Excel
• Google Sheets
• BOQ & RAB
• Quantity Take-Off
• Project Costing
• Variation Order (VO)
• Progress Billing / Progress Claim
• Project Documentation
• Data Management & Reporting