Quality Administration Assistant

Employment Type: Temporary / 12-Month Contract

Job Summary

We are looking for a Quality Administration Assistant to support our Quality Assurance (QA) Department in daily administrative and quality-related activities.

This position will provide administrative support to the QA team, maintain quality documentation and records, assist with audit and IATF preparation, and help ensure the effective implementation of the Quality Management System (QMS).

Key Responsibilities

• Support the QA Department in daily administrative activities to ensure smooth execution of quality operations.
• Assist in clearing administrative backlogs and ensuring outstanding documentation and records are properly completed and maintained.
• Maintain, control, organize, and update quality documents, records, reports, and databases in accordance with Quality Management System (QMS) requirements.
• Assist in the preparation and coordination of internal/external audits, meetings, training records, and other quality-related activities.
• Compile and maintain quality data, reports, tracking records, and supporting documentation for quality performance monitoring and management review.
• Provide administrative support to the QA Manager and QA team, including document preparation, filing, data entry, record management, and follow-up on outstanding actions.
• Support the QA team in ensuring proper documentation and efficient implementation of the quality system.
• Assist with IATF 16949 preparation and documentation activities.
• Perform other administrative and quality-related duties as assigned.

Requirements

• Minimum SPM, Certificate, Diploma, or equivalent qualification.
• Good computer literacy, particularly in Microsoft Office (Word, Excel, PowerPoint, and Outlook).
• Good command of written and spoken English.
• Good administrative, documentation, filing, and data-entry skills.
• Organized, detail-oriented, and able to maintain accurate records.
• Able to manage multiple administrative tasks and follow up on assigned activities.
• Experience in Quality Assurance, Quality Management System (QMS), ISO 9001, or IATF 16949 will be an added advantage.
• Fresh graduates with good administrative and computer skills are encouraged to apply.

This is a great opportunity for candidates who are interested in gaining hands-on experience in Quality Assurance, Quality Management Systems, documentation control, and IATF 16949 activities within a manufacturing environment.

Pay: RM1,800.00 - RM2,800.00 per month

Benefits:

• Free parking
• Maternity leave
• Opportunities for promotion
• Parental leave
• Professional development

Work Location: In person