Quality Administrative Assistant

Program:

CCMS

Team:

Tarrant County-CCMS

Address:

500 Grapevine Hwy, Suite 400, Hurst, TX 76054

FT/PT Status:

Full Time

Position Overview

• Type and distribute correspondence, reports, forms, etc.
• Compile information on a monthly or as needed basis and facilitate monthly calendar.
• Process purchase request, and order/distribute office supplies for staff.
• Maintain administrative files, program files, and personnel files accurately.
• Assist in preparing program reports and providing program data with accuracy and in a timely manner.
• Assist with preparing grant proposals and other program documents with accuracy.
• Assess and convey program problems and refer appropriately to obtain needed solutions.
• Perform secretarial duties and provide routine administration support to the management staff in CCMS program.
• Support facilities in achieving 4-Star or National Accreditation status through professional development and modeling best practices.
• Develop instructional materials and deliver training sessions.
• Recruit Entry-Level training to providers and provide on-site training to attain TRS status.
• Participate in community events as required.
• Assist in ordering materials and resources and checking in materials through the Quality Initiatives.
• Submit monthly reports.
• Perform other related duties as assigned.

Minimum Requirements

• High School Diploma or equivalent.
• Minimum of 2 years’ experience in general secretarial or administrative duties.
• Type 50-60 WPM.
• Computer proficiency and in Microsoft programs.
• Excellent verbal and written communication skills required.
• Attention to detail, organization skills and ability to perform accurately in high stress situations.
• Demonstrate professional and courteous interaction with all levels of staff.
• Be knowledgeable of office equipment and procedures.
• Must pass pre-employment and/or periodic physical exam, TB skin test, and background check (renewed every 24 months).

Physical Requirements

• Repetitive use of hands; reaching and turning.
• Ability to lift up to 20 pounds; light lifting of supplies and materials.
• Frequent sitting.
• Specific vision abilities required by this job include close vision, distance vision and the ability to adjust focus.
• Must be able to twist, turn, kneel, bend and stoop.