Quality Management Program Coordinator

Location: Tulsa, OK

Facility: Ascension St. John Medical Center

Department: Total Quality Management

Schedule: Full-Time, Monday-Friday, 8:00am-4:00pm

• Comprehensive health coverage: medical, dental, vision, prescription coverage and HSA/FSA options

• Financial security & retirement: employer-matched 403(b), planning and hardship resources, disability and life insurance

• Time to recharge: pro-rated paid time off (PTO) and holidays

• Career growth: Ascension-paid tuition (Vocare), reimbursement, ongoing professional development and online learning

• Emotional well-being: Employee Assistance Program, counseling and peer support, spiritual care and stress management resources

• Family support: parental leave, adoption assistance and family benefits

• Other benefits: optional legal and pet insurance, transportation savings and more

• Compliance Report Analysis: Review the weekly quality management report to proactively identify upcoming or past-due forms, internal policies, and hospital clinical procedures requiring revision, ensuring absolute compliance with healthcare regulatory standards.

• Cross-Functional Meeting Coordination: Convene and lead collaborative review meetings with policy owners, department heads, and multidisciplinary hospital staff to systematically execute mandatory documentation updates.

• Committee Administration: Manage all aspects of meeting documentation, including building strategic agendas, taking precise, audit-ready meeting minutes, and tracking action items through completion.

• Stakeholder Communication & Follow-Up: Serve as the primary quality liaison by maintaining professional, continuous communication with document owners and executive approvers to guide renewals seamlessly through the formal approval lifecycle.

Education:

• High School diploma equivalency OR 1 year of applicable cumulative job specific experience required.
  • Note: Required professional licensure/certification can be used in lieu of education or experience,
    if applicable.

Additional Preferences:

• Experience managing policies, procedures, and forms is desired
• Excellent organization skills, technologically savvy and experience with PolicyStat a plus
• Experience with Ongoing Professional Practice Evaluation (OPPE) is helpful

:

Ascension is a leading nonprofit Catholic health system with a culture and associate experience grounded in service, growth, care and connection. We empower our 99,000+ associates to bring their skills and expertise every day to reimagining healthcare, together. Recognized as one of the Best 150+ Places to Work in Healthcare and a Military-Friendly Gold Employer, you'll find an inclusive and supportive environment where your contributions truly matter.

Equal employment opportunity employer

Ascension provides Equal Employment Opportunities (EEO) to all associates and applicants for employment without regard to race, color, religion, sex/gender, sexual orientation, gender identity or expression, pregnancy, childbirth, and related medical conditions, lactation, breastfeeding, national origin, citizenship, age, disability, genetic information, veteran status, marital status, all as defined by applicable law, and any other legally protected status or characteristic in accordance with applicable federal, state and local laws. For further information, view the EEO Know Your Rights (English) poster or EEO Know Your Rights (Spanish) poster.

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