Quantity Surveying & Bids Manager

The Quantity Surveying & Bids Manager leads the Company's cost planning, quantity surveying, bidding, and commercial management functions, ensuring accurate cost estimates, effective cost control, and sound commercial decisions that drive project profitability and successful project delivery.

Responsibilities

Department Leadership and Management

• Lead, manage, and supervise the Quantity Surveying and Bids Team.
• Establish departmental goals, work plans, performance targets, and development plans.
• Monitor team productivity, workload distribution, and performance outcomes.
• Provide coaching, mentoring, and technical guidance to team members.
• Develop and implement standard operating procedures, templates, and controls related to quantity surveying, bidding, cost management, and contract administration.
• Promote continuous improvement initiatives to enhance efficiency, accuracy, and effectiveness of departmental operations.
• Ensure compliance with company policies, procedures, and governance requirements.
• Prepare and manage the department's annual plans, budgets, and resource requirements.

Project Feasibility and Cost Planning

• Participate in project feasibility studies and investment evaluations.
• Prepare preliminary development cost estimates and project cost models.
• Establish project cost assumptions and budget frameworks during project planning.
• Provide cost inputs for project pricing, financial projections, and profitability analysis.
• Conduct cost-benefit analyses and value engineering studies for proposed developments.
• Evaluate alternative design solutions from a cost and commercial perspective.
• Develop and maintain construction cost benchmarks and historical cost databases.
• Assist management in assessing project viability and return on investment.

Quantity Surveying and Cost Management

• Prepare, review, and validate detailed cost estimates, quantity take-offs, and Bills of Quantities (BOQ).
• Establish project cost baselines and approved budget references.
• Monitor project costs and expenditures throughout project implementation.
• Analyze budget variances and recommend corrective actions.
• Review contractor billings, progress claims, and payment applications.
• Evaluate and recommend approval of variation orders and change requests.
• Conduct cost forecasting and financial projections for ongoing projects.
• Identify opportunities for cost savings and process optimization.
• Prepare periodic cost reports and management updates.

Design Cost Management and Value Engineering

• Review conceptual, schematic, and detailed design plans for cost implications.
• Ensure design developments remain aligned with approved project budgets.
• Conduct value engineering exercises to optimize project costs without compromising quality, safety, or functionality.
• Provide cost impact assessments for design changes and project enhancements.
• Recommend alternative materials, systems, and construction methodologies to improve cost efficiency.
• Coordinate with architects, engineers, consultants, and project teams on cost-related matters.

Bidding and Tender Management

• Lead the preparation, coordination, review, and submission of bid and tender documents.
• Develop tender strategies and bidding plans for project packages.
• Review tender requirements, technical specifications, and contractual conditions.
• Manage bid schedules and ensure timely submission of proposals.
• Conduct commercial evaluations and bid analyses.
• Prepare bid comparison reports and recommendations for management approval.
• Maintain bid records, tender documentation, and proposal databases.
• Monitor bidding opportunities and support business development initiatives when required.

Contract Administration and Commercial Management

• Review contracts, commercial agreements, and procurement packages.
• Ensure contracts adequately protect the Company's commercial interests.
• Monitor contractual obligations, deliverables, and compliance requirements.
• Evaluate variation orders, contract amendments, claims, and extensions of time.
• Support contract negotiations with contractors, suppliers, and consultants.
• Maintain comprehensive contract records and documentation.
• Assist in dispute avoidance, claims management, and contract resolution activities.
• Provide commercial recommendations and risk assessments to management.

Commercial Risk Management

• Identify and assess commercial, contractual, and financial risks associated with projects.
• Develop and implement mitigation plans to minimize commercial exposure.
• Monitor project risks and recommend proactive interventions.
• Maintain commercial risk registers for active projects.
• Report significant commercial risks and recommended actions to management.

Procurement and Vendor Management Support

• Collaborate with Procurement in the sourcing and evaluation of contractors, suppliers, and service providers.
• Participate in contractor prequalification and accreditation processes.
• Analyze supplier and contractor pricing trends.
• Provide cost evaluations and commercial recommendations during procurement activities.
• Assist in vendor performance evaluations and contract reviews.
• Support procurement strategy development for major project packages.

Reporting, Governance, and Continuous Improvement

• Prepare regular reports on project costs, bids, contracts, commercial risks, and departmental performance.
• Develop and maintain historical cost databases and benchmarking systems.
• Support management reviews, audits, and strategic planning activities.
• Ensure proper documentation and record management.
• Recommend improvements to commercial management, cost control, and bidding processes.
• Participate in policy development and governance initiatives related to project controls and commercial management.

Qualifications

• Bachelor's degree in Civil Engineering, Construction Management, Quantity Surveying, or a related field; Licensed Civil Engineer is preferred.
• Minimum of 7–10 years of relevant experience in quantity surveying, cost management, estimating, bidding, contract administration, or commercial management.
• At least 3 years of experience in a managerial or leadership role.
• Experience in residential real estate development and construction projects is highly preferred.