Quantity Surveyor

We are seeking an experienced and detail-oriented Post-Contract Quantity Surveyor to join our commercial team. The ideal candidate will have strong expertise in post-contract quantity surveying, Interim Payment Application (IPA) preparation, variation orders, claims management, cost control, contract administration, and commercial negotiations with Main Contractor Quantity Surveyors.

The successful candidate will be responsible for preparing and submitting complete Interim Payment Applications (IPAs), managing variations and contractual claims, monitoring project costs, assessing subcontractor and contractor payments, and ensuring timely certification and collection of payments.

Key Responsibilities

1. Post-Contract Quantity Surveying and Commercial Management

• Manage all post-contract quantity surveying activities from project award through final account settlement.
• Monitor project costs, budgets, contract values, cash flow, and commercial performance.
• Review contract documents, BOQs (Bills of Quantities), specifications, drawings, scope of work, and contractual conditions.
• Maintain accurate records of project costs, measurements, variations, claims, payments, and commercial correspondence.
• Ensure compliance with contractual obligations, project specifications, and commercial procedures.
• Coordinate with project managers, site engineers, planning engineers, procurement teams, and commercial managers.

2. Interim Payment Application (IPA) Preparation and Submission

• Prepare, compile, and submit complete Interim Payment Applications (IPA), interim payment certificates (IPC) submissions, and monthly progress payment claims in accordance with contract requirements.
• Conduct detailed site measurements, quantity take-offs, and progress assessments to substantiate payment applications.
• Prepare monthly valuations based on completed works, approved BOQ quantities, actual site progress, and contractual rates.
• Compile all supporting documents, including measurement sheets, progress reports, inspection approvals, delivery records, material-on-site statements, and relevant site documentation.
• Coordinate with site teams and project management to verify executed quantities and work progress before submitting IPAs.
• Follow up with Main Contractor Quantity Surveyors, consultants, and commercial teams for IPA reviews, payment certification, and resolution of valuation discrepancies.
• Reconcile submitted, assessed, certified, and paid amounts and maintain an updated payment tracker.
• Identify under-valued works, omitted quantities, and unclaimed entitlements to maximize payment recovery and maintain positive project cash flow.

3. Variation Orders and Change Management

• Identify, evaluate, measure, and prepare variation claims arising from changes in scope, revised drawings, additional works, omissions, site instructions, and design changes.
• Prepare detailed variation order (VO) submissions, variation quotations, cost breakdowns, rate build-ups, and supporting commercial documentation.
• Analyze contract BOQ rates, derive new rates, and prepare fair and commercially justified pricing for additional or changed works.
• Maintain a comprehensive variation register, tracking submission dates, approval status, evaluated values, and outstanding amounts.
• Coordinate with site engineers, design teams, consultants, and project managers to obtain supporting documentation for variation submissions.
• Follow up on pending variation approvals and negotiate with Main Contractor QS teams to secure timely agreement.
• Ensure that all variations are properly documented, submitted within contractual timelines, and aligned with contract conditions.
• Assess the financial impact of variations on project budgets, cash flow, and final account value.

4. Claims Preparation and Contractual Entitlement

• Prepare, substantiate, and submit contractual claims for additional costs, disruption, prolongation, remeasurement, and other applicable cost entitlements.
• Review contract conditions, scope changes, site instructions, correspondence, and project records to establish contractual entitlement.
• Prepare detailed claim narratives, cost substantiation, supporting calculations, and relevant documentary evidence.
• Identify and track potential claims, contractual risks, and commercial opportunities throughout the project lifecycle.
• Coordinate with planning and project teams to obtain programme updates, progress records, delay information, and supporting evidence for claims.
• Monitor contractual notice requirements, submission deadlines, and claim documentation requirements.
• Negotiate claim values and settlements with Main Contractor QS teams, consultants, and commercial management.
• Maintain a comprehensive register of claims, disputed items, pending approvals, and agreed commercial settlements.

5. Negotiation with Main Contractor Quantity Surveyors

• Lead day-to-day commercial negotiations and coordinate directly with Main Contractor Quantity Surveyors, Commercial Managers, Consultants, and Client Representatives.
• Attend commercial meetings to discuss IPAs, variations, claims, remeasurements, disputed quantities, and payment certification.
• Justify submitted quantities, rates, variation costs, and contractual entitlements using detailed measurements and supporting documentation.
• Resolve discrepancies between submitted and assessed quantities, disputed BOQ items, and valuation differences.
• Negotiate fair rates for additional works, revised scope, dayworks, and non-BOQ items.
• Follow up on outstanding IPAs, variation approvals, claims, and payment certificates to minimize commercial delays.
• Maintain professional relationships with main contractors while protecting the company's contractual and financial interests.
• Prepare commercial meeting minutes, reconciliation statements, negotiation records, and action trackers.

6. Final Account and Payment Reconciliation

• Prepare, negotiate, and finalize project final accounts in accordance with contractual requirements.
• Reconcile original contract values, approved variations, claims, remeasured quantities, certified payments, and outstanding balances.
• Maintain updated commercial records for submitted, approved, certified, and paid amounts.
• Review payment certificates, deductions, retention, advance payment recovery, contra charges, and other contractual adjustments.
• Identify outstanding commercial entitlements and ensure all recoverable amounts are included in final account submissions.
• Coordinate with finance and project teams to monitor receivables, payment status, and project cash flow.
• Support the timely closure of commercial accounts and resolution of outstanding disputes.

7. Documentation, Reporting, and Contract Administration

• Maintain accurate records of contracts, BOQs, IPAs, IPCs, variations, claims, correspondence, and payment certificates.
• Prepare monthly commercial reports covering contract value, variations, claims, payment applications, certified amounts, and outstanding receivables.
• Maintain variation logs, claims registers, payment trackers, commercial risk registers, and final account statements.
• Review contractual correspondence and ensure all commercial submissions are properly documented.
• Provide regular updates to the Commercial Manager and Project Manager regarding commercial risks, pending approvals, and payment delays.
• Ensure proper filing and traceability of all commercial documents for audits, negotiations, and final account closure.

Required Qualifications and Experience

• Bachelor's degree or diploma in Quantity Surveying, Civil Engineering, Construction Management, or a related discipline.
• Minimum 3 years of relevant experience in post-contract quantity surveying and commercial management.
• Proven hands-on experience in preparing and submitting complete Interim Payment Applications (IPA).
• Strong experience in variation order preparation, pricing, negotiation, and approval follow-up.
• Demonstrated experience in contractual claims preparation, cost substantiation, and commercial negotiations.
• Practical experience dealing directly with Main Contractor Quantity Surveyors and commercial teams.
• Good understanding of contracts, BOQ measurement, valuation procedures, and contract administration.
• Experience in final account preparation, payment reconciliation, and commercial closeout.
• Strong analytical, numerical, documentation, communication, and negotiation skills.
• Proficiency in Microsoft Excel, quantity surveying spreadsheets, and relevant construction measurement or commercial software.

Work Location: In person