Quickbooks Admin/Specialist (Project-Based)

Job Summary
The QuickBooks Admin / Specialist is responsible for maintaining and administering the company’s QuickBooks accounting system and ensuring that financial data is properly recorded, organized, and updated. The role provides day-to-day support to the Accounting and Procurement team in maintaining accurate financial records, processing transactions, performing reconciliations, and preparing accounting reports.

Key Responsibilities

• Assist the Procurement team in creating and processing purchase orders, purchase requests, and vendor transactions through QuickBooks.
• Encode and maintain accurate records of purchases, supplier invoices, and procurement-related expenses in QuickBooks.
• Assist in matching Purchase Orders, supplier invoices, and receiving documents to ensure accuracy and completeness.
• Monitor and update supplier/vendor information in QuickBooks.
• Coordinate with Procurement and Accounting teams regarding purchase transactions, invoice discrepancies, and payment status.
• Assist in tracking purchase orders and outstanding supplier invoices.
• Ensure procurement transactions are properly categorized and recorded under the appropriate accounts and cost centers.
• Generate procurement-related reports from QuickBooks to support purchasing, budgeting, and management reporting.

Qualifications

• Bachelor’s degree in Accounting, Finance, or a related field.
• With experience using QuickBooks Online/Desktop or similar accounting software.
• With experience in bookkeeping, accounting operations, or finance administration.
• Knowledge of Accounts Payable, Accounts Receivable, bank reconciliation, and general accounting processes.
• Familiarity with purchase orders, supplier invoices, procurement documentation, and vendor transactions.
• Proficient in Microsoft Excel/Google Sheets and other accounting or business software.
• Strong attention to detail and accuracy in handling financial data.
• Good communication and coordination skills, particularly when dealing with Accounting, Procurement, and suppliers.

Preferred Qualifications

• Experience in F&B, manufacturing, retail, or FMCG is an advantage.
• Experience handling accounting records involving multiple outlets, vendors, or business transactions is a plus.
• Familiarity with Philippine accounting practices and tax-related documentation is an advantage.
• QuickBooks certification or formal QuickBooks training is a plus.

Job Type

• Project-Based for 3 months

Pay: From Php30,000.00 per month

Benefits:

• Flexible schedule
• Paid training

Ability to commute/relocate:

• Makati: Reliably commute or planning to relocate before starting work (Preferred)

Application Question(s):

• Are you amenable to work on-site?
• How much is your Asking Salary?
• Are you okay with a project-based employment for three (3) months?

Education:

• Bachelor's (Required)

Location:

• Makati (Preferred)

Willingness to travel:

• 100% (Preferred)

Work Location: In person