Quotation Coordinator I

Position Summary

The Quotation Coordinator I manages quotation activity through the Corporate Office to support production across UTM manufacturing facilities. The role creates and maintains quote files and serves as the primary point of contact for quote-related information across the organization. The ideal candidate is highly organized, communicates clearly both in writing and verbally, and excels at managing multiple priorities in a fast-paced environment.

Key Responsibilities

• Create and maintain quote files within the Corporate Office
• Receive, process, and return quote requests in accordance with current business conditions
• Collaborate with internal departments to obtain required bills of materials (BOMs), drawings, approvals, and guidance for each quote file
• Contact specified vendors for subcontract work to be included in the quote file
• Communicate with dealers in a professional manner via telephone and email
• Provide additional pricing and approvals on an order-by-order basis for dealers, Regional Sales Managers, and/or Coordinators
• Support Regional Sales Managers by completing the UTM quote response and returning them to the appropriate manager
• Complete other sales-related tasks in a timely manner, ensuring accuracy and attention to detail

Qualifications

• 2–5 years of experience in a quoting, sales support, customer service, or manufacturing office environment
• Proficient with Microsoft Office applications, including Excel and Outlook
• Strong verbal and written communication skills
• Collaborative team member with a high level of commitment
• Skilled at prioritizing and managing multiple tasks in a fast‑paced environment
• High school diploma required

Reasoning Ability

Ability to define problems, collect data, establish facts, and draw valid conclusions. Regularly exercise discretion and independent judgment.

Certifications, Licenses & Registrations

None required

Physical Demands

The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job. Reasonable accommodation may be made to enable individuals with disabilities to perform the essential functions. While performing the essential functions of this job, the employee is regularly required to talk or hear. The employee is frequently required to sit; use hands and fingers to handle, feel or reach with hands and arms. The employee is occasionally required to stand and walk. The employee is occasionally required to lift 10 lbs. up to 25 lbs. Specific vision abilities required for this job include close vision.

Work Environment

The work environment characteristics described here are representative of those an employee encounters while performing the essential functions of this job. Reasonable accommodation may be made to enable individuals with disabilities to perform the essential functions. The noise level in the work environment is usually moderate.

Compensation

• Salary Range: $28- $32 an hour
• Non-Exempt Position

We offer medical, dental, vision, profit sharing, life insurance, voluntary spouse life insurance, voluntary dependent life insurance, FSA, DCA, long term disability, accident insurance and more!

Experience

Required

• 2 - 5 years: Quoting, sales support, customer service, or manufacturing office environment

Education

Required

• High School or better

Behaviors

Required

• Enthusiastic: Shows intense and eager enjoyment and interest
• Team Player: Works well as a member of a group
• Detail Oriented: Capable of carrying out a given task with all details necessary to get the task done well

Motivations

Required

• Goal Completion: Inspired to perform well by the completion of tasks
• Self-Starter: Inspired to perform without outside help
• Ability to Make an Impact: Inspired to perform well by the ability to contribute to the success of a project or the organization

Equal Opportunity Employer
This employer is required to notify all applicants of their rights pursuant to federal employment laws. For further information, please review the Know Your Rights (https://www.eeoc.gov/poster) notice from the Department of Labor.