quotation specialist

JOB DESCRIPTION – QUOTATION & BUSINESS DEVELOPMENT SPECIALIST

Company: Ajex Turner & Wires Technologies Pvt. Ltd.
Department: Sales & Business Development
Designation: Quotation & Business Development Specialist
Experience: 3–4 Years
Employment Type: Full-Time
Job Location: Azadpur Industrial Area, Delhi
Working Days: Monday to Saturday
Working Hours: 10:00 AM to 7:00 PM
Salary: ₹25,000–₹40,000 per month, depending on experience, communication skills, and business conversion capability

Job Summary

We are looking for a highly skilled and result-oriented Quotation & Business Development Specialist who will be responsible for preparing accurate and commercially competitive quotations based on leads received from the Marketing/Sales team.

The ideal candidate should have strong MS Excel and MS Office skills, excellent verbal and written communication, and the confidence to directly communicate with clients, understand their requirements and budgets, negotiate commercially, and drive opportunities towards successful business conversion.

The candidate should be comfortable interacting with key decision-makers, corporate clients, and high-value prospects and should possess a strong business development mindset.

Key Responsibilities

1. Quotation Preparation & Management

• Prepare accurate, professional, and timely quotations based on client requirements and leads generated by the Marketing/Sales team.
• Understand product/service requirements and prepare quotations with appropriate pricing, terms, conditions, delivery timelines, and commercial details.
• Coordinate internally with the concerned departments to obtain costing, technical details, delivery schedules, and other information required for quotations.
• Maintain proper records and follow-up status of all quotations issued.
• Review and revise quotations based on client feedback and commercial discussions.

2. Client Coordination & Commercial Discussions

• Communicate directly with clients to understand their requirements, expectations, budget, and purchasing timelines.
• Discuss quotation details, pricing, scope of work, payment terms, delivery schedules, and other commercial conditions.
• Handle client queries professionally and provide timely responses.
• Negotiate with clients within the company's approved commercial framework.
• Build strong and professional relationships with existing and prospective clients.

3. Business Development & Conversion

• Follow up on submitted quotations and actively work towards converting enquiries into confirmed business.
• Identify business opportunities from incoming leads and develop them through the sales cycle.
• Approach and engage with large corporate clients, key accounts, senior decision-makers, and high-value prospects.
• Demonstrate strong business conversion and negotiation skills.
• Maintain regular follow-ups until closure and ensure proper handover of confirmed orders to the relevant internal teams.
• Work closely with the Marketing and Sales teams to maximize lead conversion.

4. MIS, Excel & Reporting

• Maintain quotation trackers, client databases, follow-up reports, and sales-related MIS in MS Excel.
• Prepare daily/weekly/monthly reports related to quotations, enquiries, follow-ups, conversions, and pending opportunities.
• Maintain accurate records of client communication and quotation history.
• Use Excel for data analysis, reporting, comparison, and commercial calculations.

Required Skills & Competencies

• 3–4 years of relevant experience in quotation preparation, sales coordination, business development, inside sales, commercial operations, or a similar role.
• Excellent MS Excel and MS Office skills.
• Strong written and verbal English communication skills.
• Excellent client handling, negotiation, persuasion, and follow-up skills.
• Strong commercial understanding and ability to work with budgets and pricing.
• Proven ability to convert leads/enquiries into business.
• Confident in communicating with corporate clients and senior decision-makers.
• Strong presentation and professional email-writing skills.
• Ability to manage multiple quotations and client follow-ups simultaneously.
• Strong attention to detail and accuracy in commercial documentation.
• Self-motivated, target-oriented, and proactive approach.
• Ability to work independently as well as coordinate effectively with internal teams.

Preferred Candidate Profile

We are particularly interested in candidates who have experience in B2B sales, quotation management, commercial sales, project-based sales, industrial sales, or corporate client handling.

The candidate should not be limited to preparing quotations only. They should have the commercial confidence and business development ability to communicate with high-value clients, negotiate, follow up consistently, and contribute directly towards business conversion.

Key Performance Indicators (KPIs)

• Accuracy and turnaround time of quotations
• Number/value of quotations generated
• Timely client follow-ups
• Lead-to-quotation conversion
• Quotation-to-order conversion
• New client/business acquisition
• Revenue generated from converted opportunities
• Client response and relationship management
• Quality and accuracy of MIS/reporting

Important Hiring Note

Candidates with only back-office quotation preparation experience and no client communication, negotiation, follow-up, or business conversion exposure may not be suitable for this position.

Pay: ₹300,000.00 - ₹400,000.00 per year

Benefits:

• Cell phone reimbursement
• Flexible schedule
• Internet reimbursement
• Paid time off
• Provident Fund

Work Location: In person