Quotations Specialist

Quotations Specialist

About McNaughton McKay Group:

McNaughton McKay Group (MMG) is a 100% employee-owned distributor of electrical and PVF (pipes, valves, and fittings) solutions, serving the industrial, commercial and construction markets. Our portfolio of trusted brands operates from more than 60 branches across nine states and Germany. At MMG, we do more than deliver products. We build lasting partnerships—backed by deep inventory and local expertise—to keep your projects moving and businesses growing. Our empowered team provides the support, insight and scalable solutions needed to navigate today’s demands and solve our customers’ most complex challenges.

Role Purpose:

The Quotations Specialist is the central intake and coordination point for incoming quote and bid requests. The role reviews incoming bid packages, breaks out drawings and specifications, routes work to the appropriate project management specialists, and tracks every opportunity from receipt through submission. The Quotations Specialist also prepares basic quotes for miscellaneous and ancillary items as needed.

As a Quotations Specialist, you will:

Bid Intake & Routing

• Monitor and manage the incoming quote and bid request inbox for assigned markets or business units.
• Review incoming bid packages, proposal requests, specifications, drawings, addenda, and related documentation.
• Break out and organize drawings and specifications by quoting discipline or product line (for example, Lighting and Power).
• Assign and route projects to the appropriate specialist or quoting team based on project scope, product requirements, and department responsibilities.
• Ensure quoting teams receive complete, accurate, and properly organized bid documentation.

Bid Tracking & Communication

• Enter and maintain projects on the bid list, including assignment status, due dates, and project details.
• Maintain accurate, organized records of received, active, pending, and completed bid opportunities.
• Monitor bid deadlines and help ensure projects are routed and communicated on time.
• Communicate new information, revisions, addenda, and changes to active bids to all assigned team members.
• Coordinate questions, discrepancies, missing information, and document issues with internal teams or project contacts.
• Maintain consistent processes for document organization, project intake, assignment, and bid tracking.

Miscellaneous Item Quoting

• Review project documents and keyed notes to identify miscellaneous, supporting, and ancillary materials requiring quotation.
• Determine the appropriate disposition of miscellaneous products, whether quoting them directly or routing them to inside sales or other specialists.
• Prepare basic quotes for miscellaneous and ancillary items using established pricing and vendor sources, under the direction of a Quotations Specialist or manager.
• Request pricing and availability from vendors for assigned items.
• Perform additional administrative, coordination, and project-support duties as assigned.

Desired Knowledge/Skills/Abilities Include:

• High school diploma or equivalent; associate’s degree or technical training preferred.
• Ability to read and interpret construction drawings, specifications, and bid documents.
• Ability to distinguish between product disciplines (for example, lighting, power, and miscellaneous materials).
• Strong organizational and time-management skills, with the ability to prioritize multiple projects and competing bid deadlines.
• Strong attention to detail and accuracy.
• Effective communication and coordination skills.
• Ability to work effectively with sales, inside sales, estimating, and specialized quoting teams.
• Proficiency with Microsoft Office and document management systems.
• Construction, electrical distribution, electrical estimating, or blueprint-reading experience preferred.

Reporting Structure:

Reports To: Director of Construction Sales

Direct Reports: None

Working Conditions:

Normal office environment.

EEO/AA/M/F/Vet/Disability Employer:

The above statements are intended to describe the essential functions and related requirements of persons assigned to this job. They are not intended as an exhaustive list of all job duties, responsibilities and requirements.