Quoting Specialist

POSITION TITLE: Quoting Specialist

REPORTS TO: Quote Team Manager

DEPARTMENT: Customer Experience

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Position Summary:
The Quoting Specialist is responsible for supporting the quotation process by reviewing incoming RFQs, organizing quote documentation, gathering required information, and preparing initial quote packages for review and submission. This role works closely with the Quote Team Manager and cross-functional teams to help ensure quotes are accurate, organized, and completed within required timelines.

The ideal candidate is detail-oriented, organized, and comfortable working in a fast-paced manufacturing environment.

Responsibilities:

• Review incoming RFQs, drawings, specifications, and customer documentation
• Process and organize quote requests for internal review
• Prepare initial quote documentation and data entry within ERP systems and spreadsheets
• Coordinate with Engineering, Purchasing, Operations, Quality, and Sales to gather information needed for quotations
• Track quote status and maintain organized quote records
• Assist with quote revisions, updates, and follow-up activities
• Communicate professionally with internal teams regarding quote requirements and timelines
• Support the Quote Team Manager with administrative and quoting activities as needed
• Ensure accuracy and completeness of quote documentation prior to submission

Skills and Experience:

• High school diploma required; associate degree preferred
• Prior administrative, customer service, manufacturing, or quoting experience preferred
• Strong attention to detail and organizational skills
• Ability to manage multiple tasks and deadlines
• Strong written and verbal communication skills
• Proficiency in Microsoft Office, particularly Excel
• ERP experience preferred
• Ability to work collaboratively in a team environment

Other Details:

• Work Environment: Office setting with regular interaction with production and warehouse areas.
• Physical Demands: Role may require occasional walking, standing, and warehouse site visits.
• Schedule: Full-time, Monday to Friday, with flexibility for extended hours as needed.
• Location & Travel: Onsite in Milford, CT. Occasional travel may be required for supplier visits, conferences, and inter-facility coordination.
• ADA Compliance: Alinabal is committed to providing reasonable accommodations in accordance with the Americans with Disabilities Act (ADA). Employees who require accommodations or have work restrictions will be supported through an interactive process to ensure safe and effective performance of essential job functions.

The duties listed above are intended only as illustrations of the various types of work that may be performed. The omission of specific statements of duties does not exclude them from the position if the work is similar, related, or a logical assignment to the position.

The job description does not constitute an employment agreement between the employer and employee and is subject to change by the employer as the needs of the employer and requirements of the job change.

Alinabal is an Equal Opportunity Employer. We celebrate diversity and are committed to creating an inclusive environment for all employees. All qualified applicants will receive consideration for employment without regard to race, color, religion, gender, sexual orientation, gender identity, national origin, disability, or veteran status.