R - Project Admin / Document Controller

Our client is an established company involved in project-based construction and engineering works, supporting large-scale projects and coordinating with local and international project teams.

The company works closely with consultants, contractors, suppliers, and clients to ensure smooth project execution and effective coordination across various functions. As part of its continued business growth, the company is looking for a Mandarin-speaking Project Admin / Document Controller to support its project team.

Job Responsibilities

• Manage and maintain project documentation, including filing, updating, tracking, and document distribution.
• Translate project documents and communications between Mandarin, English, and Bahasa Melayu.
• Support communication between Chinese expatriates and local employees to ensure smooth daily coordination.
• Coordinate document submissions, approvals, and information flow between project teams, consultants, contractors, suppliers, and clients.
• Prepare and maintain project reports, document registers, meeting minutes, and other project records.
• Assist in arranging meetings, preparing meeting materials, recording minutes, and following up on action items.
• Support project administrative matters, including accommodation, transportation, onboarding, and other coordination activities.
• Ensure proper document control, confidentiality, accuracy, and version management.
• Provide general administrative and coordination support to the project team.
• Perform other duties and ad-hoc assignments as assigned by management.

Requirements

• Diploma or Bachelor's Degree in Business Administration, Project Management, Engineering, Construction, or a related field.
• Minimum 2–3 years of relevant working experience.
• Good command of Mandarin, English, and Bahasa Melayu, both written and spoken.
• Proficient in Microsoft Office, particularly Word, Excel, and PowerPoint.
• Good organizational, communication, coordination, and problem-solving skills.
• Responsible, proactive, detail-oriented, and able to work independently.
• Willing to work in a construction/project site environment.
• Basic knowledge of construction, engineering, M&E, or project management is an added advantage.
• Ability to understand construction drawings, technical terms, and project/site documentation will be an advantage.
• Experience in construction, engineering, data centre, or related industries is preferred but not mandatory.

To facilitate the process, please ensure the following details are included in your resume:

Current Address / Location

Current Salary

Reason for Leaving

Expected Salary

Notice Period

WhatsApp: +6012-5118 138

Kindly note that only shortlisted candidates will be notified.

Pay: RM4,000.00 - RM7,000.00 per month

Benefits:

• Opportunities for promotion
• Professional development

Application Question(s):

• Can you speak Mandarin

Willingness to travel:

• 50% (Preferred)

Work Location: In person