R&D Admin

Purpose - Why does this role exist? An R&D Administrator is responsible for ensuring the smooth day to day functioning of an R&D by managing administrative tasks, coordinating communication, and supporting R&D Labs.

Key Responsibilities

• Administrative Support
• Manage daily office operations and procedures
• Handle correspondence (emails, letters, phone calls)
• Maintain filing systems (digital and physical)
• Schedule meetings, appointments, and travel arrangements
• Office Management
• Monitor office and lab supplies and place orders when needed
• Ensure proper maintenance of office equipment
• Coordinate with vendors, service providers, and housekeeping
• Documentation & Records
• Prepare reports, presentations, and documents
• Maintain employee records and company databases
• Ensure accurate data entry and documentation
• Communication & Coordination
• Act as a point of contact between departments and external stakeholders like IITB Research Park Office etc.
• Assist in internal communication and coordination
• Support HR or finance teams with basic administrative tasks
• Financial & Administrative Tasks
• Handle invoices, billing, and expense tracking (basic level)
• Support budgeting or procurement activities if required
• Compliance & Organization
• Ensure adherence to company policies and procedures
• Maintain confidentiality of sensitive information

Required Skills & Qualifications

• B.Sc./B.E./B.Tech with Office Admin experience of minimum 5 years.

Competencies

• Strong organizational and multitasking abilities
• Excellent communication and interpersonal skills
• Proficiency in MS Office (Word, Excel, PowerPoint, Outlook)
• Basic knowledge of office management systems and procedures
• Attention to detail and problem-solving ability

Working relationships – Stakeholders Internal: R&D teams, JSW corporate offices, JSW visitors, Procurement teams

External: IIT Bombay Research Park office, vendors, service providers.